RV Sales Administrative Assistant #971

Cal-AM Properties•Surprise, AZ

4d•Onsite

About The Position

Formed in 1988, Cal-Am Properties, Inc. is one of the largest privately held operators of RV resorts, manufactured home communities and apartment communities in the United States. Through teamwork and dedication, our staff are valued as an important component to our total success. Everyone at Cal-Am is continually working today for tomorrow’s lifestyle ensuring those we serve have an unparalleled experience of the highest quality. RV SALES ADMINISTRATIVE ASSISTANT We are looking for an Administrative Assistant with a strong background in administration and customer service. This dynamic individual will be providing support to our Sales Team, reporting to our Regional Sales Manager; On-site Sales Manager or Senior Sales associate.

Requirements

Minimum Education: High School
Minimum Experience: 1-2 Years
Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

Nice To Haves

Preferred Education: Bachelor's Degree
Preferred Experience: 3 Years
Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

Responsibilities

Answers phones
Maintains sales materials in the office.
Assists with making flyers for homes, ordering approved signage for homes or events.
Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
May assist with open houses, flyers, signage, CRM entries, and follow-ups if necessary.
Reviews and signs materials, as authorized.
Greets customers who are waiting for a salesperson.
Helps organize listings.
Edits documents produced by others as directed by the sales manager or RSM.
Ensures confidentiality and controls access to sensitive information, such as pricing and personnel information.
Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
Serves as an internal resource to staff on departmental and company procedures.
Researches information, as requested, and relays official interpretations.
Performs administrative duties associated with scheduling and coordinating meetings.
Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials as directed by the sales manager or RSM.
Records and summarizes meeting minutes for typing and distribution.
Researches and gathers data for departmental reports.
Conducts preliminary analysis of data
Tracks and monitors assigned budget expenditures and reports on variances.
Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
Ensures timely completion of unit's work.
Performs other related duties as assigned or requested.
The Company reserves the right to add or change duties at any time.