ROW Contract Administrator

Texas Department of Transportation•Austin, TX

About The Position

Oversees and manages policy for advanced and complex contract duties in support of large scope, high-dollar or high-risk contracts. Oversees the execution and administration of contracts by defining requirements, participating and advising on negotiations and ensuring compliance with policy, law and acceptable contracting practices. Monitors progress/benchmarks, financial expenditures, allocations and inspects final results. Serves as the point of contact for contracts and related issues. Work requires extensive contact with governmental officials and private entities. Employees at this level are virtually self-supervising and assume direct accountability for the work product. This position operates within a values-driven environment where collaboration, integrity, and empathy are essential. Our team culture emphasizes transparency, mutual respect, and shared accountability.

Requirements

Bachelor's Degree in business administration, finance, or a related discipline.
6 years of contract administration, contract management, contract development, or related experience (Experience can be satisfied by full time or prorated part time equivalent)
Relevant experience may be substituted for education on a year per year basis. Substitutions for Minimum Qualifications
Valid driver’s license. This position requires driving a state vehicle.
Cert TX Contract Mgr (CTCM)
Cert TX Contract Dev (CTCD)
Extensive knowledge of: Auditing and investigative methods, practices and procedures
Extensive knowledge of: Generally accepted accounting principles, procedures, and terminology
Extensive knowledge of: Contract negotiation, development and management methods
Extensive knowledge of: Contract writing and specifications
Extensive knowledge of: Contract administration/management systems
Extensive knowledge of: Contract billing procedures
Extensive knowledge of: Legal terminology
Expert skill in: Developing, interpreting, and implementing policies, procedures, and technical information
Expert skill in: Research and analysis methodologies
Expert skill in: Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Expert skill in: Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Expert skill in: Analyzing business, technical, and managerial problems and developing, recommending, and implementing effective solutions
Proficient skill in: Leading, assigning, reviewing, and monitoring the work of others
Proficient skill in: Evaluating products, equipment and material
Proficient skill in: Prioritizing and organizing work assignments
Proficient skill in: Developing and giving presentations
Proficient skill in: Using computers, applicable programs, applications, and systems
Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Please read the Standard Conditions of Employment (TxDOT) for all positions.

Responsibilities

Serves as the principal contract liaison between agency management, contractors, the Legislature, and other customers.
Confers with procurement staff, legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Coordinates analysis, oversees interpretation of legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
Develops short and long-term strategies and goals for the administration of assigned contracts.
Makes presentations at local, state and federal levels.
May conduct training on complex contracting issues of statewide significance.
Monitors contract performance by examining billings, fiscal data, and eligibility determinations for compliance with terms of contract and policies; recommends cancellation of contracts when deviations occur.
Oversees and provides advanced technical assistance to plan, develop, implement, and monitor effective programs; researches and makes recommendations concerning contract administration systems.
Oversees complex contract programs to include reviewing proposals, issuing work orders, monitoring budget allocations and expenditures.
Oversees contract documents and ensures management understands and authorizes contract terms involving multiple statewide contracting programs.
Oversees maintenance, updating, and compilation of detailed data, reports, summaries, files, records, logs statistics or specific contracts including procurement documents and revisions; oversees writing of routine and unique correspondence.
Provides advanced technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrants.
Serves as a lead worker to TxDOT employees by serving as a resource for complex questions and providing technical training; providing input on employees’ career conversations; approving employees’ leave requests to ensure operations coverage; and presenting workflow and operational updates to the supervisor/manager.
Performs other job responsibilities as assigned.