Contract Administrator

Martin Baker America • Johnstown, PA

4d

About The Position

Martin-Baker America is a premier provider of advanced ejection and crashworthy seating systems across the United States and Canada. Our expertise encompasses crashworthy helicopter seat manufacturing, full lifecycle ejection seat maintenance, and critical component supply to sustain operational readiness. We are proud to support aircrew safety and survivability We are seeking a detail‑oriented, customer‑focused Contract Administrator to manage contract activities, prepare proposals and quotes, support customers with technical and product information, and ensure accurate order processing. This role is ideal for someone who thrives in a fast‑paced environment, enjoys cross‑functional collaboration, and takes pride in delivering exceptional service and precise documentation. The Contract Administrator will serve as a key liaison between customers, internal departments, and subcontractors-ensuring contractual requirements are met, schedules are maintained, and communication flows smoothly.

Requirements

• Bachelor's degree in business administration , Finance, Accounting, or related field.
• Two - five years of experience in negotiation and direct customer contact for contract activities.
• Experience to demonstrate the ability to work with a minimum of supervision, a high degree of creativity, and a wide latitude in execution of responsibilities
• Ability to to clearly communicate information to subordinates, peers, and superiors

Responsibilities

• Contract & Proposal Management Direct activities related to contracts for the sale of equipment, materials, products, or services.
• Review performance requirements, delivery schedules, and cost estimates to ensure accuracy and completeness.
• Prepare proposals, quotes, exceptions to requirements, and supporting documentation.
• Negotiate contract terms within established value limits.
• Request amendments, extensions, and updates to existing contracts.
• Maintain accurate and organized contract records and documentation.
• Customer Support & Communication Provide pricing for new and existing products based on customer requests.
• Deliver technical, engineering, and product information through written and verbal communication.
• Act as a customer liaison for delivery schedules, complaints, repair inquiries, and order‑related questions.
• Support customer relationships through periodic travel for account maintenance, issue resolution, and product or contract discussions.
• Order Processing & Documentation Process new orders and changes to existing orders.
• Ensure accurate entry into the company's ERP system and maintain document files.
• Collect contractually required data items and submit deliverables to customers.
• Coordinate with sales, production, planning, and shipping teams to ensure contract fulfillment.
• Export Compliance (as applicable) Coordinate with foreign customers to obtain documentation for export license requests.
• Prepare and submit export license applications.
• Obtain export licenses from the U.S. State Department and communicate export requirements to internal teams.
• Cross‑Functional Collaboration Advise planning and production departments on contractual rights and obligations.
• Compile data for cost estimates as needed.
• Serve as a liaison between the company and subcontractors to support contract execution.

Benefits

• Flexible schedules with no weekends or holidays
• 401(k) with company match
• Medical, Dental, and Vision coverage for employees and dependents with $0 employee premiums
• Competitive salary
• Earn 3 weeks of vacation in your first year
• Opportunities for training, development, and advancement

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees