Risk & Administration Assistant

North40 Outfitters•Great Falls, MT

10d•Onsite

About The Position

North 40 Outfitters in Great Falls, MT is looking to hire a Full-Time Risk & Administration Assistant to join our team. We believe each team member plays a vital role in our success, and we are looking for authentic, enthusiastic people who love our lifestyle and believe in service before self. As a Risk & Administration Assistant at North 40, you play an important role in supporting the day-to-day operations of the Risk & Administration department by maintaining accurate records, supporting compliance initiatives, coordinating administrative processes, and helping ensure the company operates efficiently and responsibly. This position supports business continuity by managing licenses, contracts, insurance documentation, business records, and regulatory tracking, while maintaining confidentiality and protecting company assets. This position works collaboratively with the Loss Prevention & Safety Administration Assistant and provides support across administrative functions to ensure continuity of operations and consistent service to internal teams. This full-time position requires availability to work scheduled shifts during Home Office business hours of Monday–Friday, 8:00 am–5:00 pm , with flexibility to support business needs and departmental priorities.

Requirements

Willingness to share credit, work with others in a team environment, and define success collectively rather than individually
Ability to take initiative, embrace change, and continuously improve processes
Drive to be dependable and perform well against the expectations of the role
Ability to work independently while balancing multiple priorities and deadlines
Strong attention to detail with a high degree of accuracy and organization
Excellent verbal and written communication skills
Ability to maintain confidentiality and exercise discretion with sensitive information
Strong customer service mindset with a commitment to supporting internal teams
Ability to multitask and prioritize in a fast-paced environment while remaining focused and organized
Comfortable learning and utilizing business systems, Microsoft Office Suite, and technology platforms
Working knowledge of Outlook, Excel, Word, and general office technology required
Ability to sit and stand for extended periods of time, as well as frequent walking, reaching, and movement throughout the office environment
Ability to lift and carry up to 30 lbs. frequently and more on an occasional basis
Regular attendance and the ability to perform all essential job functions

Nice To Haves

Experience with administrative coordination, document management, compliance tracking, records management, or office support preferred
Basic understanding of accounting processes, payment coordination, and business documentation preferred

Responsibilities

Provide administrative support to the Risk & Administration and Loss Prevention & Safety teams
Prepare monthly rent payment requests and coordinate documentation with Accounts Payable
Track and maintain real estate tax records and supporting documentation
Maintain business licenses and coordinate timely renewals across multiple states
Prepare and organize licensing documentation to support regulatory compliance
Organize and maintain contracts, leases, vendor files, and department records
Manage insurance certificates and maintain insurance-related documentation
Maintain project files, corporate records, and department documentation
Coordinate and maintain records associated with trademarks, copyrights, and brand assets
Support document retention and compliance requirements across business functions
Manage incoming mail distribution for the Home Office and PO Box
Assist with year-end documentation and W-9 requests
Provide tax-exempt documentation to vendors as requested
Support special projects and provide backup coverage across administrative functions
Recognize compliance concerns and escalate issues appropriately
Safeguard confidential company, vendor, and employee information