Rights Assistant

Scholastic • New York, NY

1d • $52,000 • Hybrid

About The Position

The Rights Assistant supports the day-to-day administrative and operational needs of Scholastic’s Rights & Co-Editions department. The role involves invoice processing, database maintenance, materials fulfillment, workflow coordination, and communication with a global network of publishers, agents, consultants, licensors, customers, and internal stakeholders. The position calls for strong organizational skills, attention to detail, customer-service instincts, and the ability to respond effectively to varied requests and business needs. The role is based in New York City and encourages a minimum of two days per week in the SoHo office; some roles or teams may require additional in-office attendance when essential functions require it.

Scholastic creates children’s books, educational resources, and children’s media, and has a global reach into more than 135 countries.

Requirements

• Excellent written and verbal communication skills and the ability to interact professionally with internal stakeholders and external business partners.
• Strong organizational and project coordination skills, including the ability to manage multiple priorities and deadlines.
• Exceptional attention to detail and commitment to accuracy when handling invoices, records, databases, and other business-critical information.
• Strong customer-service orientation, problem-solving skills, and the ability to identify solutions, escalate issues appropriately, and respond to unexpected requests.
• Proficiency in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint.
• Ability to perform occasional physical and operational tasks, including organizing inventory, managing samples, preparing shipments, and handling incoming and outgoing mail.
• Bachelor’s degree.
• 0–2 years of experience in the publishing or media industry.

Nice To Haves

• Experience or interest in children’s books or rights.

Responsibilities

• Provide general administrative support to an international team, including calendar management, meeting coordination, note-taking, and other tasks as needed.
• Prepare and process invoices, track payment status, and maintain accurate transaction records, with timely follow-up.
• Respond professionally and promptly to inquiries, requests, and approvals from external partners and internal stakeholders, coordinating with relevant team members as needed.
• Coordinate fulfillment of materials, assets, title information, and sample requests for domestic and international partners.
• Maintain department databases, title grids, contact lists, deal records, and other resources; conduct research and prepare reports for business analysis, stakeholder requests, and special projects.
• Support the department’s physical office operations by maintaining sample inventories and storage areas, coordinating shipments and mailings, processing complimentary copies, and assisting with materials management.

Benefits

• Full suite of health and wellness benefits, including a $0 deductible Medical Plan.
• Retirement Savings Plan 401(k) with Roth and Traditional contribution options.
• Tuition-free programs for undergraduate and graduate degrees.
• Generous parental leave program.
• Employee Stock Purchase Plan with an opportunity to purchase discounted stock at a 15% discount.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level