Right-of-Way (ROW) Project Controls Specialist

STV•Fairfax, VA

About The Position

STV is seeking a Document Controls Specialist to support its project and Right-of-Way team. The position maintains accurate, organized, and accessible project documentation throughout the project lifecycle and works with project managers, engineers, consultants, contractors, and project controls professionals to ensure documents are received, reviewed, distributed, tracked, stored, and archived according to established procedures. The role also supports Right-of-Way Agents and Project Managers with document preparation and property-record research. The role requires experience in document control or a related function, strong organizational and communication skills, attention to detail, and the ability to manage multiple assignments and sensitive information. Equivalent relevant experience may be considered in place of the preferred associate’s or bachelor’s degree. The position is not eligible for sponsorship.

Requirements

2–5 years of experience in document control, project administration, records management, project coordination, or a related function.
Working knowledge of document-control principles, including document numbering, revision control, version management, distribution, and record retention.
Experience working with electronic document-management or common data environment systems.
Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
Strong organizational skills and excellent attention to detail and accuracy.
Ability to prioritize multiple assignments and meet deadlines in a fast-paced project environment.
Strong written and verbal communication skills.
Ability to work collaboratively with multidisciplinary project teams and communicate effectively with people at different organizational levels.
Ability to handle confidential or sensitive project information appropriately.
Access to a vehicle and willingness to drive to complete firm-related tasks.

Nice To Haves

Associate’s or bachelor’s degree in business administration, construction management, engineering technology, information management, or a related field; equivalent relevant experience will also be considered.
Experience supporting engineering, legal, infrastructure, transportation, or other project-based environments.
Experience with SharePoint, Adobe or Bluebeam Revu, or similar document-management systems.
Proven experience as a paralegal or legal assistant, or supporting large-scale infrastructure programs.
Familiarity with engineering plans and plats, specifications, and project-delivery terminology.
Experience maintaining document registers, submittal logs, RFI logs, correspondence logs, or similar project records.
Experience supporting project closeout and electronic-records archiving.
Familiarity with document-control procedures in consultant, contractor, owner, or program/construction management environments.

Responsibilities

Assist Right-of-Way Agents and Project Managers with preparing conveyance documents, notices, offer letters, and transmittals under minimal supervision.
Research and analyze property records, including deeds, easements, judgments, liens, assessment cards, plats, and maps, using online county resources.
Use online resources to determine corporation and officer or agent status and research parcel-owner contact information.
Receive, distribute, track, file, retrieve, and archive project documents, plans, plats, correspondence, and other project records.
Perform quality checks for completeness, accuracy, formatting, naming conventions, and compliance with procedures.
Maintain document control systems and electronic project files, including document numbers, revision histories, metadata, and status information.
Process and track plans, plats, specifications, submittals, RFIs, transmittals, correspondence, reports, meeting documentation, and other records.
Monitor document workflows and ensure reviews, approvals, and responses are completed and recorded.
Coordinate document distribution among internal teams, clients, consultants, contractors, and other stakeholders.
Support document searches, retrieval requests, reporting, and general document-management needs.
Help establish and maintain project folder structures, document-control procedures, templates, and filing standards.
Support project closeout by compiling, organizing, and archiving final project records.
Maintain confidentiality and appropriate access controls for sensitive project information.
Participate in project meetings as needed to support document management and information flow.
Assist with continuous improvement of document-control processes and practices.

Benefits

Health insurance, including an option with a Health Savings Account
Dental insurance
Vision insurance
Flexible Spending Accounts for healthcare, dependent care, and transit and parking where applicable
Disability insurance
Life insurance and Accidental Death & Dismemberment
401(k) Plan
Retirement Counseling
Employee Assistance Program
Paid Time Off
Paid Holidays
Back-Up Dependent Care
Parental Leave
Continuing Education Program
Professional Licensure and Society Memberships