Right-of-Way (ROW) Project Controls Specialist

STV • Washington, DC

7d • $91,977 - $105,116

About The Position

STV is seeking a Document Controls Specialist to support its project and right-of-way team. The role maintains accurate, organized, accessible project documentation throughout the project lifecycle and works with project managers, engineers, consultants, contractors, and project controls professionals to ensure documents are received, reviewed, distributed, tracked, stored, and archived according to established procedures. The position also supports Right-of-Way Agents and Project Managers with document preparation and property-record research, and helps manage document workflows, quality checks, electronic project files, confidentiality, and project closeout.

Requirements

• The posting introduction identifies 5 years of experience in project controls, project information management, and successful administrative and title research/review experience as ideal.
• The Qualifications section lists 2–5 years of experience in document control, project administration, records management, project coordination, or a related function.
• Working knowledge of document-control principles, including document numbering, revision control, version management, distribution, and record retention.
• Experience working with electronic document-management or common data environment systems.
• Strong proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Strong organizational skills and excellent attention to detail and accuracy.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced project environment.
• Strong written and verbal communication skills.
• Ability to collaborate with multidisciplinary project teams and communicate effectively with people at different organizational levels.
• Ability to handle confidential or sensitive project information appropriately.

Nice To Haves

• Associate's or bachelor's degree in business administration, construction management, engineering technology, information management, or a related field; equivalent relevant experience will also be considered.
• Experience supporting engineering, legal, infrastructure, transportation, or other project-based environments.
• Experience with SharePoint, Adobe or BlueBeam Revu, or similar document-management systems.
• Proven experience as a paralegal or legal assistant, or supporting large-scale infrastructure programs.
• Familiarity with engineering plans and plats, specifications, and project-delivery terminology.
• Experience maintaining document registers, submittal logs, RFI logs, correspondence logs, or similar project records.
• Experience supporting project closeout and electronic records archiving.
• Familiarity with document-control procedures in consultant, contractor, owner, or program/construction-management environments.
• Access to a vehicle and willingness to drive to complete firm-related tasks.

Responsibilities

• Assist Right-of-Way Agents and Project Managers with preparing conveyance documents, notices, offer letters, transmittals, and related documents under minimal supervision.
• Research and analyze property records, including deeds, easements, judgments, liens, assessment cards, plats, and maps, using online county resources.
• Research corporation status, officers or agents, and parcel-owner contact information using online resources.
• Manage the receipt, distribution, tracking, filing, and retrieval of project documents, plans, plats, correspondence, and other project records.
• Check documents and records for completeness, accuracy, formatting, naming conventions, and compliance with established procedures.
• Maintain document-control systems and electronic project files so information remains current, accurate, and accessible.
• Assign and maintain document numbers, revision histories, metadata, and status information in accordance with project requirements.
• Process and track plans and plats, specifications, submittals, RFIs, transmittals, correspondence, reports, meeting documentation, and other project records.
• Monitor document workflows and help ensure reviews, approvals, and responses are completed and recorded.
• Coordinate document distribution among internal project teams, clients, consultants, contractors, and other stakeholders.
• Support document searches, retrieval requests, reporting, and general document-management needs.
• Help establish and maintain project folder structures, document-control procedures, templates, and filing standards.
• Support project closeout by compiling, organizing, and archiving final project records.
• Maintain confidentiality and appropriate access controls for sensitive project information.
• Participate in project meetings as needed to support document management and information-flow requirements.
• Assist with continuous improvement of document-control processes and practices.

Benefits

• Health insurance, including an option with a Health Savings Account
• Dental insurance
• Vision insurance
• Flexible Spending Accounts for healthcare, dependent care, and transit and parking where applicable
• Disability insurance
• Life insurance and Accidental Death & Dismemberment
• 401(k) Plan
• Retirement counseling
• Employee Assistance Program
• Paid Time Off
• Paid Holidays
• Back-Up Dependent Care
• Parental Leave
• Continuing Education Program
• Professional Licensure and Society Memberships

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed