Right of Way Document Supervisor

Gray Hawk Land Solutions • Midland, TX

2d • Onsite

About The Position

The Right of Way Document Supervisor leads the document and database team for a major natural gas pipeline project in the Permian Basin, Texas. The role ensures that easements, agreements, deeds, ownership records, and other project documents are accurately processed, tracked, recorded, and accessible from line list development through construction. The supervisor oversees Document and/or Database Specialists, reviews their work, and provides the Project Manager and field teams with an accurate, current view of records and project status.

The position is on-site in the Permian Basin, with travel across the project area as assigned. The supervisor is responsible for maintaining audit-ready project files, supporting project deadlines through peak periods, and leading team safety onboarding. Candidates should be available to start within weeks of an offer.

Requirements

• At least five years of experience preparing and processing right-of-way acquisition and easement documents on right-of-way projects.
• Experience supervising document or database staff.
• Complete understanding of all phases of a pipeline right-of-way project, from line list development through construction.
• Texas pipeline right-of-way experience, including Texas county recording requirements.
• Proven history of reviewing and understanding land acquisition agreements.
• Working knowledge of right-of-way documents, including easements and recording requirements, temporary workspace documents, and damages and compensation documents.
• Fluency in Microsoft Office, especially Excel and Word, including building reports with formulas.
• Experience with land-management databases such as Irth Land Management or comparable systems, and ability to learn new client databases quickly.
• Strong organization and prioritization skills, including the ability to work efficiently through peak periods and meet project timelines.
• Strong proofreading skills and attention to detail.
• Excellent written and verbal communication skills.
• Must supply a mobile phone capable of receiving email and a computer capable of performing the job effectively.
• Available to start within weeks of an offer and work on-site in the Permian Basin.

Nice To Haves

• Bachelor’s degree; equivalent right-of-way experience or IRWA certification (SR/WA or RW/AC) is accepted in its place.
• Experience on FERC-regulated natural gas pipeline projects.
• Experience with ESRI GIS software.
• Strong pipeline document experience outside Texas is welcomed.

Responsibilities

• Supervise, assign, and review Document and/or Database Specialists’ work, setting priorities to protect project timelines.
• Maintain accurate, current information on overall project status from line list development through construction.
• Review land acquisition agreements, easements, temporary workspace documents, and damages and compensation documents for accuracy, completeness, and courthouse recording requirements.
• Oversee hard-copy and electronic files for easements, leases, deeds, and other ownership and rights documents in accordance with Gray Hawk and client standards.
• Create system line lists and conduct in-house right-of-way and title searches when requested.
• Oversee scanning and metadata entry into client systems of record and the project land-management database.
• Build and maintain Excel tracking sheets and reports, using formulas to streamline reporting.
• Proofread reports and data for accuracy and completeness before submission to the Project Manager or client.
• Coordinate with right-of-way and title staff, the Project Manager, and outside parties to keep documents moving.
• Train and mentor specialists, provide feedback, and support their development.
• Lead team safety onboarding by reviewing the Field Safety Manual and Safety Training with each new team member and completing the sign-off.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed