Right of Way Document / Database Specialist

Gray Hawk Land Solutions • Midland, TX

2d • Onsite

About The Position

The Right of Way Document / Database Specialist owns the integrity, organization, and accuracy of right-of-way project files and data throughout the project lifecycle, from line list development through construction. The role ensures easements, agreements, deeds, and ownership records are correctly processed, tracked, recorded, and accessible so field teams, project managers, and clients have a reliable source of information.

The position supports a major natural gas pipeline project in the Permian Basin, Texas. It is full-time and on-site, with travel across the project area as assigned. The specialist reports to the Document Supervisor or, depending on project structure, the Project Manager or ROW Supervisor. The role also requires following Gray Hawk’s Field Safety Manual and completing safety training with the supervisor.

Requirements

• At least three years of experience preparing and processing ROW acquisition and easement documents on right-of-way projects.
• Texas pipeline right-of-way experience, including knowledge of Texas county recording requirements.
• Comprehensive understanding of all phases of a right-of-way project, from line list development through construction.
• Proven ability to review, interpret, and process land acquisition agreements, easements, and related title documents.
• Working knowledge of courthouse recording requirements for easements and other ROW instruments.
• Advanced Microsoft Office proficiency, particularly Excel, including formula and equation use, and Word.
• Experience with land-management databases such as Irth Land Management or comparable systems, and ability to learn new client databases quickly.
• Exceptional organization and attention to detail, with the ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to work independently with little to no supervision while remaining responsive and team-oriented.
• Must provide a mobile phone that can receive email and a computer capable of performing the job effectively.
• High school diploma or equivalent required.
• Available to start within weeks of an offer and work on-site in the Permian Basin.

Nice To Haves

• Bachelor’s degree or IRWA certification.
• Experience on FERC-regulated natural gas pipeline projects.
• Familiarity with ESRI GIS software.
• Background in oil and gas or energy transmission right-of-way.
• Experience with SharePoint, OneDrive, and document-tracking systems.

Responsibilities

• Manage, organize, and maintain right-of-way project files from line list development through construction, including easements, temporary workspace documents, real estate deeds, lease documents, and related ownership records.
• Review, process, and track land acquisition agreements, easements, and related ROW documents in accordance with courthouse recording requirements and client standards.
• Maintain accurate line lists and enter data into client systems of record and land-management databases, such as Irth Land Management or comparable systems.
• Scan, file, and organize documents in the appropriate electronic and physical records systems.
• Track deadlines, document status, and project milestones across multiple concurrent assignments.
• Build and maintain Excel-based tracking spreadsheets and reports, using formula logic to streamline reporting.
• Coordinate with field agents, internal team members, and outside parties to keep projects moving smoothly.
• Maintain accurate records, reports, and project-status documentation.
• Represent Gray Hawk professionally in client and partner interactions.
• Follow Gray Hawk’s Field Safety Manual, acknowledge it, and complete safety training with the supervisor.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED