RFP Team Member

LeadStack Inc.•Seattle, WA

2d•Remote

About The Position

The RFx COE Bid Manager leads the development and management of public-sector proposals in response to RFx and tender requirements, including applicable public-sector rules and regulations. The role covers the full bid lifecycle, from strategic planning through final submission, and is responsible for creating compelling, compliant content; coordinating internal and external stakeholders; and developing and maintaining proposal processes and content libraries. The position manages responses to tenders, RFIs, RFPs, other procurement documents, and unsolicited proposals for SaaS/PaaS solutions serving public-sector, education, and nonprofit organizations. It supports complex, large-scale bid efforts involving multiple teams and bidders, and works with the global RFx shared-services model to address overflow needs. The role is remote in the West Coast United States and may require occasional overtime.

Requirements

At least 5 years of experience in proposal development or bid management, selling products and services and responding to government solicitations under direct and indirect contracting models.
5 years of experience in the technology consulting industry in a writing role supporting responses for government organizations.
Experience with technical writing for cloud SaaS, PaaS, or IaaS solutions.
Bachelor’s degree.
Broad knowledge of applications or transferable experience with similar cloud-based solutions, such as Microsoft, Oracle, or ServiceNow.
Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint) and Google Suite (Gdocs, Gsheets, and Gchat).
Ability to work independently in a remote position and collaborate effectively with a remote team.
Ability to work in a fast-paced environment with changing priorities and deadlines.
Ability to work occasional overtime if necessary.

Nice To Haves

Proven experience with proposal management software such as Responsive, Qvidian, or Loopio.
APMP certification and/or PMP certification.

Responsibilities

Serve as a subject matter expert on processes unique to public-sector formal RFx responses and proposals.
Manage bids and develop content responses for tenders, RFIs, RFPs, other procurement documents, and unsolicited proposals for SaaS/PaaS solutions in public-sector, education, and nonprofit markets.
Support large-scale, complex RFx efforts involving cross-functional internal teams, multiple bidders, and bid-team processes.
Participate in opportunity analysis and the Go/No Go decision process.
Develop bid and response plans and schedules for every phase of proposal development, managing multiple efforts and deadlines.
Track content preparation, revisions, and submission; coordinate inputs from sales, solution engineering, security, legal, and compliance teams; coordinate with responding partners as needed; and arrange internal reviews with executive management and legal.
Structure, write, edit, and format general, functional, and technical response content, tailoring it to customer requirements in a compelling and compliant manner.
Help develop written questions seeking clarification from procurement officials and stay current on procurement amendments and modifications.
Review and understand customer requirements; develop response content using proposal boilerplate, AI tools, or original writing as needed.
Create proposal response policies and processes and enable sales, solution engineering, and other teams to use them.
Curate and create RFx content to keep it current and suitable for local-market requirements, and maintain a library of completed public-sector responses.
Contribute to proposal win themes and executive-summary sections.
Work with the global RFx shared-services model to support and manage overflow requirements when needed.
Conduct post-bid After Action Reviews and lessons-learned debriefs, and collaborate across functions to identify process efficiencies and continuous-improvement opportunities.
Develop and share best practices with team members to improve quality and efficiency.
Build relationships and work cross-functionally with a diverse group of business partners.
Manage multiple priorities in a fast-paced environment with a sense of urgency.