RFP & Procurement Coordinator
About The Position
The Department of Health and Human Services (DHHS) is recruiting to fill an Agency Procurement & Program Administrator role on the Finance & Contracts team within the Office of Behavioral Health (OBH). This position is responsible for the overall coordination of requests for proposals (RFP’s), including assisting Program staff with drafting and development of RFPs to include the completion of all required language and documentation. This position works closely with leadership, program managers, finance, and contract management on all RFP related procurement activities. The ideal candidate would have experience in the areas noted above and one that is a motivated team player who works well independently and collaborates effectively with others to achieve success. This is a full-time position located in Augusta, Maine and allows for partial telework with management approval. The Agency Procurement & Program Administrator position is an integral part of the Finance & Contracts team at OBH, working closely with program managers to procure behavioral health services, construct contracts, and monitor contract performance. OBH administers roughly 300 provider contracts annually and this essential position assists in the financial planning, monitoring, and evaluation of substance use disorder and mental health programs and services and collaborates across OBH, the Department of Health and Human Services (DHHS), and other State Agencies to ensure successful implementation of services. The position coordinates RFP’s for the OBH, administers and analyzes the performance of OBH contracts by working with program managers, finance staff, and assists program with allocation decisions.
Requirements
- Advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field
- Demonstrated experience coordinating multifaceted projects
Nice To Haves
- Exceptional written communication and technical writing skills, preferably related to contracts and/or RFPs
- Ability to interpret and present large amounts of data in a clear, accurate, and concise way
- Ability to understand budgets and use financial data to tell a story
Responsibilities
- Overall coordination of requests for proposals (RFPs)
- Assisting Program staff with drafting and development of RFPs, including completion of all required language and documentation
- Working closely with leadership, program managers, finance, and contract management on all RFP related procurement activities
- Procuring behavioral health services
- Constructing contracts
- Monitoring contract performance
- Assisting in the financial planning, monitoring, and evaluation of substance use disorder and mental health programs and services
- Collaborating across OBH, DHHS, and other State Agencies to ensure successful implementation of services
- Administering and analyzing the performance of OBH contracts by working with program managers and finance staff
- Assisting programs with allocation decisions
Benefits
- 13 paid holidays
- 12 days of sick leave
- 3+ weeks of vacation leave annually
- Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
- Health Insurance Premium Credit (decreases employee-only premiums by 5%)
- Dental Insurance (State pays 100% of employee-only dental premiums)
- Retirement Plan (State contributes 14.11% of employee's pay towards MainePERS)
- Six weeks of fully paid parental leave for all employees welcoming a child
- Additional, unpaid leave may also be available under the Family and Medical Leave Act
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
