RFP Analyst

Avantor•USA-VA Remote, VA

1d•$62,500 - $100,625•Remote

About The Position

The RFP Analyst plays a key role in helping Avantor win contracts. This role is responsible for preparing, coordinating, and managing bids, tenders, or proposals in response to requests for proposals (RFPs), requests for quotations (RFQs), or other procurement solicitations. This role is responsible for the overall completion of the bid from start to finish.

Requirements

Bachelor's degree or equivalent training in business, marketing, or sales functions, or equivalent work experience
3–5 years’ experience in bid or proposal management, sales, or procurement required
Advanced Excel proficiency required
Advanced proficiency in Microsoft Word, including formatting, proofreading, and integrating graphics, along with strong overall skills in Microsoft Office
Possesses strong communication skills, both verbal and written
Thorough attention to detail
Good communication, decision-making, and organization skills
Ability to work effectively cross-functionally within a large organization
Ability to take charge and be proactive is a strong plus
Excellent interpersonal skills
Strong Organizational & Time Management skills in order to prioritize tasks and meet deadlines
Ability to work independently and as a team player
Proven business acumen; understanding of RFP process, business language and terms
Analytical minded

Nice To Haves

Strong experience working with RFPs and communicating with all levels of management
Experience in project management
Knowledge of contracts/legal language

Responsibilities

Serves as the primary partner to Sales Management on strategic RFPs, collaborating across teams and managing complex deadlines to ensure accurate, complete, and timely submissions.
Supports profitability goals and coordinates closely with global team members to drive all aspects of the RFP and bid process.
Reviews, prepares, & processes global and high profile complex formal RFPs
Assess requirements and compliance guidelines of RFPs
Facilitates RFP kick-off calls and additional implementation calls with business owners and leadership
Coordinates response material from all pertinent parties and departments (i.e. Sales, Contracts & Pricing)
Cross references product matches to provide equivalent or alternative product solutions to the customer
Reconciles the pricing and units of measure (quantities) for final document presentation
Create and Manipulate large data sets within Excel Spreadsheets (V-Lookup, Pivot Tables, etc.)
Analyzes complex RFPs with account owners to ensure margin protection and ability to comply upon contract award. This would include compilation and manipulation of historical data
Ensure critical RFP deadlines are met and the RFP submission is complete and without errors
Contacts customers and vendors to collect information and respond to inquiries when necessary
Monitors RFP/Bid mailbox and serves triage role, assigning tasks to appropriate person
Acts as liaison and support for associates in Coimbatore office who are handling daily Bid workload
Works closely with Contracts team regarding legal matters and advises team accordingly
Use of RFP Evaluation Chat GPT in support of proposal writing
Recaps processed proposals for win/loss status
Utilizes Microsoft Teams to record daily RFP and Bid activity
Assist with Training of new Bid Coordinators on RFP Process and Excel Skills
Performs other duties as assigned