Revenue Specialist

Gateway Community & Technical College•Southlake, TX

About The Position

The Revenue Specialist is responsible for processing various types of contributions, ensuring accuracy, and maintaining donor records. This role involves coordinating deposit procedures, reconciling financial data, managing accounts receivable, and providing support for accounts payable. The specialist will also be responsible for safeguarding financial information and assisting with audits and year-end requests.

Requirements

Proficiency in processing various payment methods (cash, check, ACH, credit card, online, stock).
Experience with financial reconciliation.
Knowledge of internal control procedures.
Ability to maintain accurate donor profiles and financial records.
Experience in preparing invoices and managing accounts receivable.
Understanding of authorization procedures for refunds, credits, and adjustments.
Familiarity with accounts payable processes.
Ability to meet established deadlines.
Strong attention to detail and accuracy.
Ability to safeguard confidential information.
Willingness to report suspected fraud, theft, or misuse of funds.

Nice To Haves

Experience working with volunteers.
Experience with gift card and Deacon audits.
Familiarity with Pushpay software.
Experience with Rock to Pushpay reconciliation.
Experience in a church or non-profit environment.

Responsibilities

Processes cash, check, ACH, credit card, online, stock, and other contributions; reviews batches for accuracy, donor attribution, date, fund designation, campus, and payment method.
Coordinates weekly contribution counting and deposits in accordance with internal control procedures, including dual custody of cash and checks and separation of counting, recording in Pushpay, depositing, and reconciling Pushpay to the bank.
Works with Next Steps pastor overseeing the volunteers that count weekend deposits, helping as needed.
Oversees internal gift card and Deacon audits.
Reconciles contribution batch totals to deposit records, online giving reports, and merchant processor reports; researches unidentified contributions, duplicates, returned payments, and posting errors.
Maintains accurate donor profiles, designations, pledges, and recurring gifts; prepares and distributes annual contribution statements and donor acknowledgments and responds to donor questions.
Prepares invoices for facility rentals, event fees, conferences, retail activity, and other amounts owed to the church; monitors receivable balances, applies payments and credits, and follows up on past-due accounts.
Obtains appropriate authorization before issuing refunds, credits, adjustments, or write-offs, and notifies leadership of disputed balances or collection concerns.
Coordinates the recording in Pushpay and deposit of non-contribution receipts, ensuring proper identification by source, ministry, campus, event, and fund.
Provides backup accounts payable support as assigned, including monitoring invoice submissions, reviewing documentation, routing invoices for coding and approval, and assisting with vendor onboarding and Forms W-9.
Submits contribution, receivable, deposit, and accounts payable documentation to the outsourced accounting firm by established deadlines and assists with reconciliation, audit, and year-end requests.
Completes Rock to Pushpay reconciliation quarterly.
Safeguards cash, checks, donor information, and confidential records, and immediately reports suspected fraud, theft, or misuse of funds.
Performs other duties as assigned.