RETREAT SALES ADMINISTRATIVE ASSISTANT (PART-TIME)

CENTER FOR CHRISTIAN GROWTH INC•New Braunfels, TX

23d•$18 - $20•Onsite

About The Position

The Retreat Sales Administrative Assistant position serves to ensure groups’ booking experience is smooth, accurate, timely, and reflects our relational ministry approach. This part-time position will handle all administrative details of the booking process from contract creation to data entry to collecting forms needed and ensuring groups pay their account balances. They will ensure all details negotiated with the Director of Retreat Sales are communicated accurately to the Retreat Coordinator Team to ensure a satisfied group experience.

Requirements

Consistent evidence of a growing relationship with Christ
Awareness and desire to deploy his/her spiritual gift(s) in this ministry
Agreement with T Bar M’s Doctrinal Statement
Whole-hearted support of T Bar M’s Vision, Core Values, and Mission.
Willingness to hold personal schedule loosely and assist Retreat Coordinator Team however needed
Content to work behind the scenes and support team
High organizational skills and ability to manage a number of projects at the same time
Ability to prioritize own workload while supporting the Retreats Team
Well versed in MS Office (Excel in particular)
Must be detail oriented
Ability to interact, communicate and present to team and customers/partners
Present a professional and relational demeanor at all times as a representative of T Bar M and our ministry
Have excellent verbal and written communication skills
Camp ministry is a lifestyle in which we subject ourselves to accountability with one another as we live in community together
Ability to keep up with the pace of “camp life”
Decisions and actions must consistently reflect the core values of our ministry
A “team player” who maintains a collaborative attitude
Ability to think ministry-wide by having a “T Bar M” mentality.

Responsibilities

Responsible for all administrative details of the booking process
Receive accurate information from Director of Retreat Sales regarding group needs
Carry out bookings with an emphasis on prompt responses and follow-through- goal that customers are not waiting on us
Entering group information into all software and contracts
Ensure group leaders have all information needed regarding their retreat booking
Responsible for ensuring timely turnaround on contract and deposit from groups
Contacting customers to collect missing information or payments
Communicate group needs to the Retreat Coordinator Team
Ensure all data is accurately reflected in systems, contracts, and group folders
Assist in administrative details of group experience, including creating invoices or follow up for accounts receivable
Responsible for data entry and working knowledge of sales programs
Primary user for department in the following administrative programs: Circuitree, Docusign, Waiverfile, Excel, Keap, Invoiceberry
Primary person responsible for knowledge in certificate of insurance and tax exemption documents
Create and maintain efficient processes for booking and contracting
May be responsible for other sales processes such as: Reporting requested by Director of Retreat Sales, Assist with retention efforts, Other tasks as directed by Director of Retreat Sales
Assist in contributing to and helping achieve annual ministry goals set by leadership
Contribute to team efforts by accomplishing tasks as needed