Respiratory Operations Coordinator - PFT, Full-Time, Days

Northwestern Memorial Healthcare • Chicago, IL

5d

About The Position

The Respiratory Operations Coordinator provides higher-level operational and administrative support to service-line leadership, including operations managers and resource or clinical coordinators. The role supports functional operations such as staffing, scheduling, new-hire onboarding, logistics, and IT and biomedical requests. The coordinator works as part of a team and is expected to demonstrate strong organizational, interpersonal, and communication skills, attention to detail, proficiency with Microsoft applications, and flexibility and adaptability.

The position reflects Northwestern Medicine’s mission, vision, and values and follows its Code of Ethics, Corporate Compliance Program, applicable policies and procedures, and regulatory and accreditation standards. It provides administrative support to service-line leadership and other department stakeholders as needed.

Requirements

• Associate degree or equivalent, plus 3–5 years of experience in a business office, with a strong emphasis on database management and customer service.
• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.
• Analytical and critical-thinking skills.

Nice To Haves

• Bachelor’s degree or business equivalent and 5 years of business experience.
• Experience in a healthcare setting.

Responsibilities

• Assist with payroll processing, including timecard changes and PTO requests.
• Establish and implement processes and procedures for operational management of the office.
• Manage staff schedules and related processes, including generating schedules and entering schedule changes.
• Initiate and coordinate new-hire onboarding, including paperwork, IT access, uniforms, lockers, and pagers.
• Track and maintain ELM compliance and CPR and certification records for the office.
• Manage documentation required for accreditation and societies.
• Maintain an adequate inventory of office supplies and printed forms.
• Plan and execute meeting and project support, including scheduling, rooms, signage, catering, support staff and equipment, and preparation and distribution of notifications.
• Assist with creating and preparing materials for committees and subcommittees, particularly PowerPoint presentations and printed materials.
• Prepare, copy, mail, and file documentation accurately, maintaining the security and confidentiality of sensitive information.
• Coordinate with campus partners and other institutional, divisional, and departmental resources to complete tasks and projects.
• Develop and maintain relationships with customers and suppliers, especially vendors who support departmental equipment.
• Provide support to the Service Line Director and Division Vice President as needed.
• Serve as secretary for designated meetings and transcribe meeting content.
• Conduct internet research and identify relevant topics based on assignments.
• Perform other duties as assigned.

Benefits

• Tuition reimbursement
• Loan forgiveness
• 401(k) matching
• A wide range of benefits intended to support employees’ physical, emotional, and financial well-being and provide protection for unexpected life events

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree