Respiratory Operations Coordinator - PFT, Full-Time, Days

Northwestern Memorial Healthcare•Chicago, IL

5d•$25 - $35

About The Position

The Respiratory Operations Coordinator provides higher-level operational and administrative support to service line leadership, including operations managers and resource or clinical coordinators. The role performs administrative functions for operational departments, including staffing, scheduling, new-hire onboarding, logistics, and IT or biomedical requests. The coordinator works collaboratively and is expected to demonstrate strong organization, interpersonal and communication skills, attention to detail, proficiency with Microsoft applications, and flexibility and adaptability.

Requirements

Associate degree or equivalent, plus 3–5 years of experience in a business office with a strong emphasis on database management and customer service.
Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
Ability to organize and think independently.
Excellent interpersonal skills.
Analytical and critical-thinking skills.

Nice To Haves

Bachelor’s degree or business equivalent and 5 years of business experience.
Experience in a healthcare setting.

Responsibilities

Assist with payroll processing, including timecard changes and PTO requests.
Establish and implement processes and procedures for operational management of the office.
Manage staff schedules and related processes, including generating schedules and entering schedule changes.
Initiate and coordinate new-hire onboarding, including paperwork, IT access, uniforms, lockers, and pagers.
Track and maintain ELM compliance and CPR certifications for the office.
Manage documentation required for accreditation and societies.
Maintain an adequate inventory of office supplies and printed forms.
Plan and execute meeting and project support activities, including meeting and room scheduling, signage, catering, support staff and equipment, and preparing and distributing notifications.
Assist with creating and preparing materials for committees and subcommittees, particularly PowerPoint presentations and printed materials.
Prepare, copy, mail, and file documentation accurately while maintaining the security and confidentiality of sensitive information.
Coordinate with campus partners and other institutional, divisional, and departmental resources to complete assigned tasks and projects.
Develop and maintain relationships with customers and suppliers, particularly vendors supporting departmental equipment.
Provide support to the Service Line Director and Division Vice President as needed.
Serve as secretary for designated meetings and transcribe meeting content.
Conduct internet research and identify relevant topics based on assignments.
Perform other duties as assigned.