Resource Support Assistant

Seyfarth Shaw LLP•Sacramento, CA

1d•Onsite

About The Position

As the Resource Support Assistant, you will provide support to a high performing team of attorneys and staff. You will report to the Office Administrator and work closely with other teams to provide an integrated range of service, providing customer-focused, effective support on a variety of tasks.

Requirements

High School Diploma or Equivalent Experience
1-3 years of experience in a law firm or professional services environment strongly preferred.
Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
Demonstrates effective interpersonal and communication skills, both verbally and in writing
Demonstrates close attention to detail
Ability to handle sensitive matters and maintain confidentiality
Ability to handle multiple assignments and shifting priorities
Ability to organize and prioritize work
Ability to work well in a demanding and fast-paced environment
Ability to work independently as well as effectively within a team
Demonstrates a commitment to quality of finished product
Ability to problem solve
Ability to communicate effectively verbally and in writing, as appropriate for the needs of the audience (clients, internal and external resources)
Strong customer service orientation

Responsibilities

Download and save court ECF Filings using firm naming conventions
Assist with various administrative projects including uploading and saving documents in electronic document management system.
Convert documents, replace text, run document comparisons
Assist with attorney time entry, check requests, and conflicts/new matter intake.
Handle attorney travel arrangements.
Assist attorneys with first draft of billing edits to ensure compliance with client billing guidelines.
Maintain physical and electronic records using IRM.
Manage case records, including organizing, indexing and compiling documents for print records and electronic databases
Review, organize and help prepare discovery documents for use at depositions, mediations and hearings, and to provide to opposing parties
Conduct research about people, companies, law firms, emerging legal issues, court records, and news publications
Handle bates labeling, bates keys, and related tasks; help manage voluminous client documents.
Provide back-up coverage for Office Services and Reception, and other departments as requested
Assist with other tasks and projects as requested