Resource Project Manager

Howard Hughes Medical Institute•Headquarters, KY

11d•$77,190 - $96,488•Hybrid

About The Position

HHMI's BioInteractive program is seeking a Resource Project Manager to join their production team. This role is responsible for managing the workflows that create and update science education resources, ensuring they move efficiently from initial drafts through to publication. The position is based at HHMI Headquarters in Chevy Chase, Maryland, and operates on a hybrid schedule, requiring three days of in-person work per week. The role focuses on coordinating with internal teams and external vendors, maintaining project management tools, tracking timelines, and identifying opportunities for process automation, including the use of AI tools. This is not a science writing or content development role, nor is it purely administrative; it is a dynamic position managing multiple resources through various production stages simultaneously.

Requirements

Execution habit. Able to hold a list of a dozen open items and know which three need to move today.
Comfortable inside other people's systems. Picks up new software fast and uses it to track work, not just record it after the fact.
Steady under a queue that never empties. New requests land daily, and triage continues without losing track of what already started.
Careful with details that compound. A wrong PDF tag or a missed translation step causes problems downstream, caught before it ships.
A collaborator across roles. Coordinates with writers, designers, and vendors without needing a formal handoff for every step.
Bachelor's degree, or a high school diploma and four or more years of professional experience.
At least three years managing workflows and using project management software such as Trello and Jira.

Nice To Haves

Background in teaching, instructional design, or resource production.
Comfort using AI tools to speed up repetitive production tasks.
Experience with WCAG accessibility standards or PDF remediation.

Responsibilities

Assemble and manage workflows for creating and updating resources, coordinating with content and production teams and vendors to move documents through to publication.
Oversee copyediting, formatting, and accessibility tagging for resource documents, and check materials against publication guidelines.
Coordinate translation of resources from English to Spanish, deciding what gets prioritized and when.
Keep team documentation current in Confluence, and maintain file organization across SharePoint and Google Drive.
Triage and assign production support requests, tracking priority, scope, and status.
Monitor Jira and Trello boards so resource information and status stay accurate, and build timelines for larger initiatives.
Track production metrics and look for ways to automate parts of the process, including with AI tools.