Resource Management Analyst -Hybrid

MKS2 Technologies•Albany, NY

4d•Hybrid

About The Position

The Resource Management Analyst supports staffing operations across the New York State of Health (NYSoH) Program. The role coordinates candidate activities, interview scheduling, employee and contractor onboarding and offboarding, workforce tracking, immigration-related administrative support, and resource-management reporting. The successful candidate is highly organized and detail-oriented, manages multiple priorities in a fast-paced collaborative environment, and communicates and follows through effectively with hiring managers, staffing vendors, Human Resources, and program leadership. The position is based at 22 Corporate Woods Blvd, Albany, NY, with a hybrid schedule requiring two days in the office. It is a full-time role with an annual salary of $70,000. Responsibilities include maintaining candidate and staffing records; coordinating interviews and collecting feedback; tracking and facilitating onboarding and offboarding; maintaining staffing rosters and resource information; coordinating administrative tasks related to immigration processes without providing immigration or legal advice; preparing staffing reports and dashboards; and identifying opportunities to improve tracking, reporting accuracy, and administrative efficiency. The role requires confidentiality and appropriate handling of candidate and personnel information.

Requirements

Bachelor’s degree in Business Administration, Human Resources, Management, or a related field; an equivalent combination of education and relevant professional experience may be considered.
Three or more years of experience in resource management, staffing coordination, recruiting operations, Human Resources operations, or a related administrative function.
Experience coordinating interviews, tracking candidates, and supporting staffing processes.
Experience maintaining staffing rosters, workforce records, or resource-management systems.
Strong proficiency in Microsoft Excel, Outlook, Word, and Teams.
Ability to manage multiple competing priorities and meet established deadlines.
Strong organizational skills and exceptional attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to interact professionally with managers, staffing vendors, employees, contractors, and internal stakeholders.
Ability to handle sensitive and confidential information appropriately.
Strong follow-through and problem-solving skills, with the ability to work independently.
Proactive and accountable, with ownership of assigned responsibilities.
Collaborative, responsive, adaptable to changing priorities, discreet, and professional.
Commitment to process improvement and operational efficiency.

Nice To Haves

Experience supporting staffing or resource-management activities within a large IT program or government contracting environment.
Experience coordinating onboarding and offboarding for employees and contractors.
Experience supporting immigration-related administrative processes, including visa tracking and documentation coordination.
Experience creating staffing reports, trackers, dashboards, and operational metrics.
Intermediate to advanced Microsoft Excel skills, including pivot tables, lookups, and data reconciliation.
Experience working with multiple staffing vendors and coordinating high-volume recruiting activities.

Responsibilities

Maintain accurate candidate records and track submissions, interview status, hiring feedback, offers, and anticipated start dates.
Coordinate with hiring managers and staffing vendors to move candidates through the hiring process, follow up on outstanding actions, and reduce hiring delays.
Maintain staffing documentation and update recruiting trackers and reports.
Coordinate interview schedules, invitations, schedule changes, communications, feedback collection, and communication of outcomes and next steps.
Coordinate onboarding for employees and contractors, tracking requirements, documentation, background investigation status, system-access requests, and anticipated start dates.
Work with internal teams and staffing vendors to resolve onboarding issues and facilitate timely starts.
Coordinate offboarding notifications, access-termination requests, and administrative documentation; maintain records of staff arrivals, departures, and status changes.
Maintain staffing rosters and resource-tracking information, including assignments, organizational alignment, employment classifications, start dates, departures, and workforce changes.
Reconcile staffing records, identify discrepancies, and coordinate with program managers and stakeholders to keep staffing information current and accurate.
Support workforce reporting, staffing forecasts, and resource-planning activities.
Track immigration-related visa expiration dates, extension milestones, documentation requests, and deadlines; coordinate information submission with Human Resources, corporate immigration teams, managers, and staff.
Maintain confidential immigration-tracking records, escalate potential delays or issues, and support established corporate immigration processes without providing immigration or legal advice.
Prepare and maintain recurring staffing reports, dashboards, and status summaries; monitor staffing activities, outstanding actions, and key milestones.
Provide timely updates to Resource Management leadership and program stakeholders.
Identify opportunities to improve tracking processes, reporting accuracy, and administrative efficiency, while safeguarding confidential candidate and personnel information.