Resource Forecasting & Documentation Coordinator
About The Position
As a Resource Forecasting & Documentation Coordinator, you will support the Operations team with resource forecasting and allocation across live and pipeline projects. Working within a defined process and reporting into the COO, you will help keep Bridgit Bench ( our cloud-based workforce planning and resource forecasting platform) accurate and current, coordinate inputs from Project Leadership and the Bid team, and support day-to-day documentation activities. This role operates within an established scope of responsibility, with clear escalation routes for anything outside that scope. You will be expected to deliver your day-to-day work independently once trained, while working closely with more senior Operations colleagues for guidance on complex or ambiguous situations. This is a good opportunity for an organised, detail-oriented individual who enjoys working with data and people, and who wants to build a career in resource planning and operations.
Requirements
- Must be based in Ireland.
- Leaving Certificate or equivalent.
- Strong organisational skills and high attention to detail.
- Good working knowledge of MS Word.
- Comfortable following up with colleagues at all levels for outstanding information, in a polite and professional manner.
- Good written and verbal communication skills.
- Ability to work independently within defined processes, and as part of a team.
- Strong time management skills and ability to meet deadlines.
- Motivated, reliable, and comfortable working with a degree of ambiguity as the role and processes develop.
Nice To Haves
- A relevant third-level qualification is an advantage.
- Working knowledge of MS Excel is advantageous.
- Experience with resource/scheduling software is an advantage.
- Bridgit Bench experience is a bonus, not a requirement.
- Experience gained through internships, work placements, or office/operations administration roles would be beneficial but is not essential.
- A background in engineering, construction, or professional services is desirable but not essential.
Responsibilities
- Act as a point of contact for Ops Directors/Associates submitting resource requirements.
- Liaise with the Bid team to track pipeline projects and update resource forecasts as bids progress.
- Input, maintain, and reconcile resource requirements in Bridgit Bench.
- Support the forecasting cycle: capture, allocate, rebalance, and report.
- Follow up with Project Leaders and the Bid team for outstanding or overdue inputs.
- Flag resource conflicts, shortfalls, or over-commitments to your manager for review.
- Help produce regular forecast vs. actual reporting for leadership.
- Support data integrity in Bridgit Bench, escalating stale or unverified entries.
- Assist with modifying and maintaining engineering standard specifications and reports.
- Maintain document templates and version control.
- Manage own workload between forecasting and documentation tasks, prioritising forecasting.
Benefits
- Flexible Fridays and a 9-day fortnight working schedule
- Clear progression pathways
- Support toward professional accreditation
- Flexible working times
- 20 days holidays up to 25 days
- Pension Scheme
- Working travel out-of-pocket expenses
- Travel tax scheme or bike-to-work scheme
- Regular training/mentoring / further college support
- Support for Chartership
- Subsidised Health Insurance Allowance
- A Professional Subscription Fee paid by the company
- Paid Statutory Leaves
- Healthcare check-ups and flu vaccinations
- Gym / Fitness membership
- Bonus referral scheme
- Heavily subsidised social committee (5 a side, golf society, climbing club and regular social events)
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
