Resource Development Events and Data Coordinator
About The Position
The Resource Development Events & Data Coordinator provides critical administrative and operational support to the Resource Development team at the Boys & Girls Club of the Northern Plains. This role supports donor data management, recordkeeping, communications, fundraising operations, and the coordination of events across multiple Club sites. This position plays a key role in maintaining accurate donor records, supporting stewardship efforts, and leading the planning and execution of signature events that advance the organization’s mission. It is ideal for a detail-oriented and organized professional who enjoys collaboration, event planning, and supporting relationship-based fundraising.
Requirements
- High school diploma required
- Strong organizational skills with exceptional attention to detail
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Strong written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
- Ability to manage multiple priorities and meet deadlines
Nice To Haves
- associate degree or relevant coursework in business, communications, nonprofit management, or related field preferred
- Experience working with databases, spreadsheets, and donor management systems preferred
- Experience in nonprofit administration, fundraising support, or event coordination
- Interest in resource development, donor relations, and community engagement
- Strong collaboration skills and ability to work cross-functionally
- Dependable, self-motivated, and highly detail-oriented
- Ability to manage multiple events and deadlines simultaneously
Responsibilities
- Maintain accurate donor and pledge records within the CRM system (My ClubHub), including data entry, updates, reporting, and data cleanup
- Track donations, pledges, campaign activity, and stewardship actions
- Support recordkeeping for donor stewardship plans and the resource development calendar
- Ensure donor data integrity and adherence to internal data standards
- Prepare and process donor thank-you letters, pledge confirmations, and acknowledgment communications
- Assist with donor solicitation letters and pledge requests
- Coordinate donor and development-related mailings
- Support donor recognition efforts, including spotlights and stewardship communications
- Serve as the lead coordinator for Club special events, including the annual raffle, gala, Youth of the Year event, and other fundraising or community events
- Plan, organize, and execute all aspects of events, including timelines, logistics, vendor coordination, and on-site support
- Provide administrative and logistical support for fundraising campaigns and initiatives
- Assist with preparation, tracking, and follow-up for fundraising activities
- Support stewardship plans for individual donors and corporate partners
- Collaborate with the marketing team to provide accurate donor data and content for newsletters and reports
- Assist in the development of quarterly newsletters, donor spotlights, and development updates
- Help manage timelines and materials aligned with the resource development calendar
- Support promotion and communication efforts related to special events
- Provide scheduling, coordination, and project support to the Regional Director(s) of Development, Administrative Team, and CEO
- Assist with internal reporting, documentation, and data requests related to fundraising and development
- Perform additional administrative and development-related duties as assigned
Benefits
- Equal Opportunity Employer
- Drug-Free Workplace
- reasonable accommodations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
