Resource Coordinator III Division of Human Genetics

Children's Hospital of Philadelphia•Philadelphia, PA

2d•Onsite

About The Position

This position is an exciting opportunity to join the Division of Human Genetics. This position will support research programming, administrative responsibilities for research faculty and their labs, grant administration, and complex programming for the Division’s T32 training program. There may be additional opportunities to work on clinical research and submit IRBs, smart form records for clinical trial budgets, and facilitate pre-study visits with industry funders. This position will report under the Division’s Practice Business Manager for Research and will work closely with faculty members across the division including the Division’s Associate Chief of Research and Associate Chief of Education. This role coordinates complex clinical and/or research program activities and provides high-level administrative and program support.

Requirements

High School Diploma / GED Required
At least five (5) years of research, coordination or administrative experience Required
Intermediate knowledge of medical terminology and protocols (Required proficiency)
Intermediate knowledge of HIPAA regulations (Required proficiency)
Intermediate proficiency with electronic medical record software (EPIC) (Required proficiency)
Advanced proficiency with word processing software (Word) (Required proficiency)
Advanced proficiency with presentation software (PowerPoint) (Required proficiency)
Intermediate proficiency with spreadsheet software (Excel) (Required proficiency)
Excellent verbal and written communications skills (Required proficiency)
Excellent customer service skills (Required proficiency)
Excellent interpersonal skills (Required proficiency)
Excellent time management skills (Required proficiency)
Excellent organizational skills (Required proficiency)
Strong conflict resolution skills (Required proficiency)
Ability to work independently with minimal supervision (Required proficiency)
Ability to maintain confidentiality and professionalism (Required proficiency)
Ability to collaborate with stakeholders at all levels (Required proficiency)

Nice To Haves

Bachelor's Degree Preferred
At least seven (7) years of research, coordination or administrative experience Preferred
At least five (5) years of experience in a healthcare related environment Preferred

Responsibilities

Coordinate and track complex and matrixed clinical, program or research activities.
Serve as the main point of contact and as a liaison for research activities and projects.
Organize, monitor and assist with the review, editing and submission of documentation including grants, manuscripts, galleys, proofs, articles, publications and presentations.
Manage the maintenance and improvement of research or clinical protocols and processes.
Organize and assist with financial functions including budgets, reimbursements, invoices, expenses, purchase orders, renewals, funding, variances and financial reports.
Maintain systems, databases, procedures, and websites for records and reporting.
Maintain program metrics and related tools and regularly reports results.
Coordinate information collection, compilation and dissemination as required.
Assist in the preparation and coordination for meetings, interviews, committees, conferences and calendars including schedules, travel, agendas and minutes.
Prepare presentations, letters, reports, memoranda, and related materials.
Assist in message creation and development including website content, fact sheets, correspondences, emails, lectures, social media posts and other formats.
Track and manage materials and inventory, and coordinate supply purchasing.
Other duties and administrative support projects as needed.