Resource & Awards Coordinator

VML Canada (English) • Toronto, ON

1d • CA$39,750 - CA$66,250 • Hybrid

About The Position

We're looking for a Resource & Awards Coordinator to play a key role supporting the execution of our awards program, and as well, how we plan and deploy our creative talent. This is a dual role that blends operational discipline with creative sensibility. Reporting to the Resource Director, you'll keep the day-to-day engine of our creative operations running smoothly while helping ensure our best work is presented flawlessly to the industry. If you're exceptionally organized, thrive in a fast-moving agency environment and are energized by both process and great creative work - this role is for you.

Requirements

• 1+ years of agency experience in resource coordination, production management, project management or awards coordination — or a smart combination of the above.
• Exceptionally organized with a sharp eye for detail — specs, deadlines and formatting errors don't slip past you.
• Confident and diplomatic working alongside senior creative leaders, directors and multiple stakeholders simultaneously.
• Comfortable in spreadsheets, resource tools and presentation software; at ease managing competing priorities in a deadline-driven environment.
• Collaborative, proactive and warm — someone who earns trust quickly and makes the teams around them better.

Nice To Haves

• Hands-on experience with major award entry platforms and their specific submission requirements.
• Familiarity with the Canadian advertising landscape and its key award shows and trade publications.

Responsibilities

• Support the Resource Director in executing the agency's awards strategy — translating their vision into organized, well-managed and flawlessly submitted entries across all major Canadian and international shows (Cannes Lions, D&AD, One Show, Clio, Strategy, Cassies, AToMiC and beyond).
• Manage the awards submission calendar — track deadlines, identify eligible work, coordinate submission windows and keep internal stakeholders accountable to timelines.
• Partner with Creatives, Directors, Editors and Strategists to help execute compelling submission narratives and case films that authentically communicate the strategic insight, creative craft and measurable impact behind our work.
• Coordinate internal entry reviews — gather cross-functional input, support approvals and ensure every submission meets jury-ready standards including technical specs, word counts, category requirements and creative guidelines.
• Support the Lead to manage budgets and logistics: entry fees, film edits, translations, travel and delivery.
• Submit entries across award platforms and verify receipt; track jury requests, clarifications and status updates through to results.
• Maintain a living archive of case studies, credits, assets and awards history — a resource the whole agency can draw from.
• Stay current on award deadlines, category changes and emerging shows to keep the Resource & Awards Lead informed and the submission calendar up to date.
• Administrative support; responsible for all freelance requests, setting up and tracking vendor set up, managing the department vacation calendar.
• Monitor project timelines and dependencies; proactively communicate capacity constraints and timeline risks to the right stakeholders.
• Work closely with Creative Leads, Producers, Account teams and People Ops to assign work, balance workloads and prevent over- or under-allocation before it becomes a problem.

Benefits

• We make work that matters — and we take pride in seeing it recognized. This role sits at the intersection of creative culture and operational excellence, giving you visibility across every discipline in the agency and a front-row seat to the industry's best work. If you're ready to help build something meaningful and leave your mark on how we tell our story to the world, we want to hear from you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed