Residential Project Coordinator

Steg Plumbing•Indianapolis, IN

1d•Onsite

About The Position

The Residential Project Coordinator is the scheduling and coordination hub for Steg Plumbing’s residential construction team. This role owns the accurate setup, scheduling, tracking, and documentation of residential plumbing projects from initial job start through final billing and close-out. Success in this position requires exceptional attention to detail, a strong sense of personal accountability, consistent follow-through on deadlines, and clear, proactive communication with managers, field crews, builders, and the finance team. The ideal candidate thrives on structure, takes ownership of their responsibilities, and contributes positively to team culture in alignment with Steg’s core values: Customer Focused, Excellence, Family, Forward Thinking, Giving Back, and Work Hard Play Hard.

Requirements

2+ years of office or administrative experience may be considered in lieu of degree
1–3 years of construction, scheduling, or project coordination experience preferred, but not required.
Background in project accounting, job costing, or finance coordination a plus; candidates with project accountant experience are strongly encouraged to apply

Nice To Haves

Associate’s Degree in General Business or related field preferred but not required

Responsibilities

Monitor builder portals and miscellaneous programs daily for new job starts; initiate setup promptly and accurately
Create physical and electronic job folders; download and print all required project documents for each job
Provide field support when requested, including prints, addresses, builder contacts, and other project information
Enter and maintain job schedules based on builder requirements and available manpower
Complete plumbing permit applications as required per municipality
Coordinate day-to-day operations ensuring work is completed on time and within budget.
Assist with budget tracking, expense management, and cost control measures.
Investigate and explain job budget variances by phase (slab, rough, finish)
Manage incoming change orders and complete job cost worksheets for the Finance team; work with builders to obtain FPO numbers in a timely manner
Receive forms from field personnel; coordinate material returns, schedule return trips, and file in the appropriate electronic job folder
Maintain Release Spreadsheet with PO numbers for Purchasing; communicate release dates to suppliers; email delivery driver schedules
Work with the Finance team to ensure weekly billings are completed
Work with the Finance team on remittance reconciliation
Prepare and deposit physical checks to the bank; communicate deposit details to the Finance team promptly
Prepare monthly backlog report
Work with the Finance team on the Closed Job Report monthly
Proactively communicate delays, discrepancies, or issues to the Operations Manager and relevant team members before they escalate
Improve existing processes with the use of AI tools
Serve as backup for peers as needed
Maintain all assigned trackers and reports in a current, complete, and accurate state
Other duties may be assigned