Residential Administrative Specialist

SPIN•Philadelphia, PA

7h•$0 - $47,000•Onsite

About The Position

In this role, the Residential Administrative Specialist position is a professional position. This is a full-time 40-hour in person confidential position that supports facets of administrative functions as they pertain to Residential Services as well as assures quality, efficiency, and compliance with all internal and external requirements.

Requirements

HS Diploma
Some technical experience
Valid driver’s license, own vehicle and insurance.
Display dignity, honesty and respect in interactions by maintaining open communication and rapport, positive relationships and professional verbal/written skills with all team members/departments.
Attention to detail and excellent time management skills with the ability to problem-solve and prioritize.
Proficiency in Microsoft Office
Strong communication abilities
Organizational skills

Nice To Haves

Familiarity with office management software
Budgeting skills
Ability to work independently and as part of a team

Responsibilities

Manage and coordinate daily office operations, including scheduling meetings, maintaining calendars, and organizing travel arrangements.
Prepare, review, and distribute correspondence, reports, and presentations with a high degree of accuracy and professionalism.
Serve as a liaison between departments, ensuring timely communication and follow-up on action items and requests.
Maintain and update filing systems, databases, and records to ensure information is current and easily accessible.
Assist in the preparation and monitoring of budgets, invoices, and expense reports to support financial tracking and compliance.
Support special projects and initiatives by conducting research, compiling data, and preparing detailed documentation.
Respond to inquiries from staff, clients, and vendors promptly and courteously, providing information or directing them to the appropriate resource.