Resident and Fellow Affairs Specialist

UCSF•Oakland, CA

About The Position

Involves designing, conducting, promoting, evaluating and supporting health professions education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports learners (including but not limited to faculty, residents, clinical fellows, graduate or undergraduate learners, practicing or licensed professionals) in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations. Coordinates all activities associated with ongoing administration of health professions education programs. Experienced professional who knows how to apply theory and put it into practice with in-depth understanding of the professional field; independently performs the full range of responsibilities within the function; possesses broad job knowledge; analyzes problems / issues of diverse scope and determines solutions. Applies knowledge about curriculum, requirements and educational activities to coordinate professional health education programs. Coordinates and maintains program operations, which may include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation. Operating under the supervision of the GME Administrative Manager, Resident and Fellow Affairs Specialist is responsible for the day-to-day appointment process of credentialing external visiting resident, fellow applications. This role includes providing high level administrative services to the Department of Graduate Medical Education. In this highly independent position, the Resident and Fellow Affairs Specialist plays a vital role in coordinating the visiting resident program operations. This encompasses diverse tasks such as scheduling, monitoring databases, tracking, accreditation, scheduling evaluations, and keeping track of compliance, among others. The manager ensures efficient management of the visiting resident programs, maintaining accurate records and facilitating compliance with accreditation standards. The Resident and Fellow Affairs Specialist acts as a primary point of contact, fostering clear communication among stakeholders involved with visiting residents and fellows. They collaborate with Program Directors, attending physicians, and other relevant personnel to ensure seamless operations, resolve scheduling conflicts and address any changes or request that may arise.

Requirements

In-depth understanding of the professional field.
Ability to independently perform the full range of responsibilities within the function.
Broad job knowledge.
Ability to analyze problems/issues of diverse scope and determine solutions.
Knowledge about curriculum, requirements and educational activities.
Experience in coordinating professional health education programs.
Experience in coordinating and maintaining program operations.
Experience in teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Experience in the day-to-day appointment process of credentialing external visiting resident and fellow applications.
Ability to provide high-level administrative services.
Ability to coordinate visiting resident program operations.
Experience in scheduling, monitoring databases, tracking, accreditation, scheduling evaluations, and keeping track of compliance.
Ability to act as a primary point of contact and foster clear communication.
Ability to collaborate with Program Directors, attending physicians, and other relevant personnel.
Ability to resolve scheduling conflicts and address changes or requests.

Responsibilities

Design, conduct, promote, evaluate and support health professions education programs.
Support learners in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment and evaluations.
Coordinate all activities associated with ongoing administration of health professions education programs.
Coordinate and maintain program operations, including teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Manage the day-to-day appointment process of credentialing external visiting resident and fellow applications.
Provide high-level administrative services to the Department of Graduate Medical Education.
Coordinate visiting resident program operations.
Schedule, monitor databases, track, manage accreditation, schedule evaluations, and keep track of compliance for visiting resident programs.
Act as a primary point of contact, fostering clear communication among stakeholders involved with visiting residents and fellows.
Collaborate with Program Directors, attending physicians, and other relevant personnel to ensure seamless operations, resolve scheduling conflicts and address any changes or requests.