Residency Program Assistant

UCSF • San Francisco, CA

2d

About The Position

The Residency Program Assistant supports the day-to-day operations of the Internal Medicine Residency Program within the Department of Medicine. Working under the direction of the Residency Manager, this role helps ensure the smooth daily operations of the residency program by coordinating program logistics, maintaining program data and documentation, and supporting residents throughout their training experience. This position offers broad exposure to academic medicine and graduate medical education administration. The Residency Program Assistant plays an important role in supporting the lifecycle of a resident, including recruitment, onboarding and employment processes, orientation, and graduation. The incumbent is responsible for maintaining program records, and monitoring key compliance and licensing activities. The role is often a go-to support for residents’ daily needs. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks and timelines. Strong communication and interpersonal skills are essential, as the role regularly interacts with residents, staff, and faculty. Candidates who enjoy office operations, managing logistics, maintaining accurate records, event planning, and supporting complex programs will thrive in this environment. This position is well suited for individuals interested in building a career in higher education administration, healthcare administration, or graduate medical education, and serves as a strong foundation for advancement into roles with increasing responsibility within the field.

Requirements

• Highly organized
• Detail-oriented
• Comfortable managing multiple tasks and timelines
• Strong communication and interpersonal skills
• Comfort working with data, documentation, and administrative systems
• Strong organizational skills and attention to detail
• Ability to coordinate logistics and plan events across multiple stakeholders
• Strong project management and task-tracking skills
• Clear and professional written and verbal communication
• Ability to manage multiple priorities and deadlines

Nice To Haves

• Interest in learning about academic medicine and graduate medical education

Responsibilities

• Coordinate program logistics
• Maintain program data and documentation
• Support residents throughout their training experience
• Support the lifecycle of a resident, including recruitment, onboarding and employment processes, orientation, and graduation
• Maintain program records
• Monitor key compliance and licensing activities
• Provide support for residents' daily needs
• Plan events across multiple stakeholders

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed