Executive Assistant Residency Program

UCSF • San Francisco, CA

2d

About The Position

The Executive Assistant is primarily responsible for managing the activities of the Program Director and Associate Program Director for the ACGME Plastic Surgery Residency Program at UCSF. This role involves coordinating educational activities among attending physicians, residents, medical students, and institutional and regulatory administrative offices. The incumbent will provide high-level executive administrative support to the Program Director, Associate Program Director, and other faculty members within the Division of Plastic and Reconstructive Surgery. This role requires a high degree of independence, autonomy, and initiative. The Executive Assistant will also need to have a thorough understanding of institutional policies (UCSF, UC Medical Center, and other affiliated organizations) to effectively resolve issues and implement Division policies.

Requirements

• High degree of independence, autonomy, and initiative.
• Thorough understanding of institutional policies (UCSF, UC Medical Center, and other affiliated organizations).

Nice To Haves

• Experience supporting health professions education programs.
• Experience supporting learners in areas such as curriculum, teaching and learning activities, scheduling, core competencies, assessment, and evaluations.

Responsibilities

• Managing the activities of the Program Director and Associate Program Director for the ACGME Plastic Surgery Residency Program at UCSF.
• Coordinating educational activities among attending physicians, residents, medical students, and institutional and regulatory administrative offices.
• Utilizing the MedHub data system to set up and distribute evaluations.
• Preparing monthly and annual program reports.
• Reporting program information to national agencies, such as the ACGME.
• Scheduling meetings with residents, the Program Director, and faculty as required.
• Event planning for educational activities.
• Ensuring compliance with regulatory agencies.
• Coordinating the resident and fellow recruitment process.
• Managing administrative, research, and clinical tasks associated with the Faculty’s roles.
• Facilitating communication for leadership activities across UCSF, including oral and written correspondence with Division and Department faculty, UCSF leadership, external entities, and patients.

Benefits

• Total compensation information available at https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed