Residency Program Administrator - Psychiatry

Gundersen Health System • La Crosse, WI

1d • Onsite

About The Position

Emplify Health is seeking a highly organized, detail‑oriented Residency Program Administrator to support the daily operations of our accredited medical education programs. This position serves as the lead administrator for a brand-new Psychiatry Residency Program, supporting a growing cohort of up to 12 residents (3 per year over 4 years). This is a unique opportunity to help build a program from the ground up, with the first resident cohort launching in July 2027, shaping processes, systems, and the resident experience from day one. Reporting to the Graduate Medical Education (GME) Manager, this role is essential to the smooth and effective operation of the residency. The Residency Program Administrator works closely with Medical Education Leadership, Program Directors, Associate Program Directors, faculty, clinical support liaisons, and external program partners to ensure a high‑quality educational and clinical training environment. A cover letter is strongly recommended, as it helps highlight your experience and interest in medical education administration.

Requirements

• Bachelor’s degree in a health-related field, business, or education
• Minimum of 2–4 years of related experience in one or more of the following: Medical education program coordination, Administrative or accreditation management, Project management, Educational or hospital systems

Nice To Haves

• Strong organizational and prioritization skills (critical for success in a fast-evolving program)
• Excellent communication and interpersonal abilities
• Proficiency with Microsoft Office products (Excel, Outlook, document creation)
• Experience in graduate medical education (GME) or hospital-based environments
• C-TAGME certification (or interest in pursuing)

Responsibilities

• Serve as the primary administrator for the Psychiatry Residency Program
• Help build and implement program infrastructure, processes, and workflows
• Coordinate resident onboarding, orientation, and ongoing program requirements
• Manage accreditation documentation and ensure compliance with ACGME standards
• Develop and maintain resident schedules, rotations, and assignments (including rural rotations)
• Coordinate program logistics, meetings, and communication with faculty and leadership
• Lead resident recruitment efforts, including interview days, virtual fairs, and candidate experience
• Plan and execute events such as graduations, wellness initiatives, and program activities
• Track program data, documentation, and reporting requirements
• Support budget tracking, expense reconciliation, and program financial processes
• Collaborate with internal teams and external partners to support rotating learners

Benefits

• Opportunity to build and grow a brand new residency program
• Top-rated retirement plan and healthcare benefits, including a generous 401(k) match and base contribution
• Tuition Investment Program and Career Development Center
• Excellent work/life balance
• A collaborative, supportive team environment with strong professional development focus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level