Residency/Fellowship Program Coordinator - Pediatrics - Allergy Pulmonary

Washington University in St. Louis • Ann Arbor, MI

1d • Hybrid

About The Position

Responsible for the coordination of the division’s Fellowship Program alongside Fellowship Director/Assistant Director. In addition, will assist with the coordination of other divisional needs as described below.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• No specific work experience is required for this position.
• Not Applicable
• A driver's license is not required for this position.

Nice To Haves

• Ability to organize resources and establish priorities.
• Knowledge of accounting, budgeting, and cost control procedures.
• Ability to coordinate and organize meetings and/or special events.
• Advanced writing and editorial skills.
• Ability to interact with faculty and/or staff in a team environment and strong interpersonal and communication skills.
• Ability to function independently in a professional and confidential manner.
• No additional education unless stated elsewhere in the job posting.
• No additional certification/professional licenses unless stated elsewhere in the job posting.
• No additional work experience unless stated elsewhere in the job posting.
• Accreditation Standards
• Computer Literacy
• Database Management
• Detail-Oriented
• Independent Judgment
• Interpersonal Communication
• Medical Policy
• Oral Communications
• Personal Initiative
• Problem Solving
• Sound Judgment
• Spreadsheet Management
• Time Management
• Word Proccessing
• Working Independently
• Written Communication

Responsibilities

• Manage calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Pulmonary Medicine.
• Organize and prioritize time and travel commitments, meetings and conference calls.
• Prepare letters, memos, correspondence and update contact lists.
• Assist with the maintenance of CV’s and bio sketches in the WashU Profile System.
• Assist Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to: prescreening candidates, answering correspondences, coordinating communication contact lists and correspondence for the fellows, coordinating and communicating noon conference series, managing selection process.
• Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH).
• Monitor program for compliance.
• Create reports, and coordinate site visits.
• Assist with the data entry for the ACGME website and prepare supportive documentation required for site reviews.
• Maintain fellowship handbook and distribute yearly.
• Maintain established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance.
• Provide notifications as necessary.
• Schedule interviews for selected potential fellows.
• Make travel arrangements, prepare visit itineraries, and assist applicants in getting to all appointments during visit.
• Coordinate all duties required for new and graduating fellows.
• Coordinate and update fellow’s rotation and conference schedules, including the SLCH on-call system.
• Process visitor forms and shadow requests.
• Manage medical student clinic rotations.
• Other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Tuition coverage for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees