Research Study Coordinator 1, NW Biospecimen/NW Biotrust

University of Washington Medical Center•Seattle, WA

5d•$45,144 - $57,252•Onsite

About The Position

The Research Study Coordinator with NW Biospecimen/NW Biotrust is the go-to person connecting clinical trials and translational research teams with Anatomic Pathology labs. This position manages the flow of archival specimens, coordinates compliance requirements, and keeps research projects moving — all while working directly with real patient specimens and health information. This requires the incumbent to adhere closely to HIPAA and CLIA regulations under the guidance of certificate holders and lab management. This role has “dotted line” reporting to the CLIA certificate holders and applicable laboratory management staff. This is a great fit for someone who's organized, detail-driven, and energized by being the hub that keeps a complex research operation running smoothly. This is a full-time day shift position located at the University of Washington Medical Center – Montlake campus. The specific work schedule will be discussed with the hiring manager.

Requirements

Two years of college level course work in a relevant academic area AND two years of experience performing work in support of clinical, biomedical, or behavioral research studies involving human subjects.
Strong organizational, communication, and collaboration skills
Comfort with detail-oriented, repetitive work in a regulated environment
Fluent English and solid computer skills (Word, Excel, Access)

Responsibilities

Coordinate specimen and research workflows
Process research case requests across all Department of Laboratory Medicine and Pathology labs — accessioning, verifying, assigning, and finalizing work orders
Retrieve and return pathology materials from onsite slide rooms; manage offsite storage requests and track materials through UW Medicine Archives and Iron Mountain
Audit archival material movement using systems like Beaker and LabMatrix
Be the compliance and liaison hub
Partner with researchers to build Statements of Work and budgets, ensuring IRB approvals, patient consents, pathology reviews, and CLIA authorizations are all in place
Serve as the bridge between researchers and Anatomic Pathology labs, ensuring every request meets clinical, regulatory, and research standards
Query clinical data systems to pull biospecimen clinical annotation data
Manage the business side
Process and reconcile technical research charges; generate reports for invoicing and receivables
Advise investigators, grant managers, and coordinators on registration, billing, and process questions
Maintain databases, forms, and tracking systems using Microsoft Office and research software
Support the broader program
Represent the Research Cost Center at study start-up meetings and cross-departmental discussions
Coordinate scheduling and meetings for the Cost Center/recharge program
Train team members on Research Charge Center processes
Help promote research programs to outside organizations