Research Program Coordinator

University of Texas at Austin

1d • $55,000 • Onsite

About The Position

The purpose of this position is to provide programmatic and administrative support for faculty research and grant-funded initiatives within the School of Civic Leadership. The position coordinates research-related programs, partnerships, events, and grant activities. The research program coordinator supports faculty principal investigators in implementing awarded projects.

Requirements

• Bachelor’s degree in a related field.
• 2 years of experience coordinating events, programs, or projects involving multiple stakeholders.
• Experience supporting logistics for in-person and virtual events, including scheduling, registration, travel coordination, and on-site support.
• Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal communication skills, including experience preparing summaries, reports, and event documentation.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Demonstrated experience with UT business policies and procedures.
• Experience with purchasing, vendor coordination, and travel/reimbursement processes.
• Demonstrated ability to produce and format professional documents, including PDF creation and editing.
• Demonstrated ability to manage multiple concurrent programs with competing deadlines.
• Experience working in a university or public-sector environment.

Responsibilities

• Coordinate faculty-led and grant-funded research programs and initiatives, including civic education programs, professional development, conferences, seminars, workshops, and other scholarly activities.
• Support faculty principal investigators (PIs) in the administration of coordinating program timelines, participants, deliverables, and related activities.
• Support additional School research initiatives and special projects involving collaboration with faculty, academic units, research partners, and external organizations.
• Coordinate research-related conferences, workshops, seminars, speaker visits, and other grant-supported programming from planning through execution.
• Manage program logistics, including schedules, registration, participant communications, facilities, technology, catering, materials, and on-site coordination in collaboration with faculty and appropriate SCL staff.
• Coordinate visiting scholars, speakers, and program participants, including invitations, itineraries, travel arrangements, schedules, and campus visits; serve as a primary point of contact throughout their participation.
• Coordinate program-related purchasing and financial transactions, including travel, supplies and materials, vendor payments, reimbursements, stipends, and honoraria, in partnership with SCL Business Affairs.
• Communicate and stay abreast of applicable requirements as it relates to expenditures and programming expenses.
• Identify administrative, financial, or logistical issues affecting grant-supported activities and coordinate with appropriate staff and faculty to resolve them.
• Serve as an administrative liaison among faculty PIs, program participants, external partners, and university offices to facilitate program activities.
• Maintain program records and compile participation data, outcomes, and summaries to support grant reporting and evaluation of research initiatives.
• Collaborate with SCL Communications team to ensure appropriate events receive recognition.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level