Research Program Coordinator

The University of Texas at Austin•Austin, UT

5d•Hybrid

About The Position

The University of Texas at Austin is seeking a highly organized and detail-oriented project manager with strong experience recruiting research participants and managing research staff. The project manager will oversee day-to-day study operations at the UT Austin site, including IRB submissions and regulatory reporting, participant recruitment, staff supervision, and data management, and will serve as the primary point of coordination with the Baylor Houston site. This role requires regular in-person coordination with hospital partners: the project manager will travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support participant recruitment and maintain working relationships with clinical staff. This position is funded through June 30, 2030. Renewal of this position is based on renewal of funding, job performance, and department needs.

Requirements

Bachelor's degree in a field related to the work to be performed and 3 years of responsible-level experience in program administration or coordination; OR Master's degree in a related field with at least 1 year of responsible-level experience
Research experience in psychology, healthcare, social work, nursing, or a related field
Demonstrated experience recruiting research participants
Working proficiency in spoken and written Spanish, sufficient to communicate directly with Spanish-speaking participants and family caregivers
Strong organizational skills with careful attention to detail and follow-through
Ability to manage multiple concurrent tasks, deadlines, and priorities
Strong verbal and written communication skills
Reliable transportation and ability to travel regularly between Austin sites
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Master's degree in nursing, public health, social work, or a related field
Prior experience as a research coordinator or project manager recruiting participants in a clinical, hospital, or community-based health services study
Experience working with older adults, persons living with dementia, or family caregivers
Experience supervising research staff or student workers
Independent, self-motivated, and effective with limited supervision
Proactive, solution-oriented approach to problem-solving

Responsibilities

Lead day-to-day project management and coordination for the study at the UT Austin site, working closely with the Baylor Houston site coordinator
Travel routinely to Dell Seton Medical Center Austin and Ascension Seton Medical Center Austin to support recruitment and coordinate with hospital staff
Serve as the primary liaison with hospital partners, skilled nursing facilities, and community organizations in the Austin area
Coordinate Community Advisory Board (CAB) activities, including member recruitment and quarterly meeting logistics
Oversee the recruitment process: identify, screen, recruit, and enroll hospitalized patients and family caregivers, and coordinate recruitment from skilled nursing facilities and community organizations in the Austin area
Coordinate participant follow-up and retention activities, including tracking completion of 1- and 3-month assessments
Supervise graduate research assistants at the Austin sites
Coordinate with the Baylor Houston site coordinator and support cross-site training and consistent implementation of study procedures
Manage IRB applications, protocol amendments, and IRB/sponsor reporting requirements
Oversee data collection and manage data integrity across study databases (REDCap, Excel)
Prepare data, figures, and references to support manuscripts and presentations
Track day-to-day project expenditures, purchasing, participant payments, and research supplies in coordination with the PI and School of Nursing post-award staff
Complete and maintain required research compliance training and certifications, including CITI and HIPAA training, for the duration of the award