Research Program Coordinator

Constellation Institute • Berkeley, CA

5h

About The Position

As a Program Coordinator on the Research Programs Team, you will play a critical role focused on maintaining and improving the systems we use to run our research programs. You’ll work across the entire pipeline for our fellowships, including sourcing and applications, weekly programming and events, onboarding and offboarding Fellows, and coordinating with our mobilization and operations teams. You’ll report to the Manager of Research Programs and work closely with the program managers across the team, ensuring our research programs stay on track.

This role is perfect for someone who cares deeply about our mission to grow the AI safety field, feels excited about program delivery, and brings strong operational instincts to a fast-moving team. This role is also designed to support growth into research management and broader program management responsibilities. You don't need to be a researcher yourself; we’re looking for sharp judgment, curiosity about the work, and a willingness to learn.

Requirements

• You think AI might have transformative effects in the coming years, and want to support the people working on ensuring it goes well
• You have strong project management instincts—you consistently track tasks and follow up on loose ends, even while managing multiple projects or priorities
• You're highly organized and energized by keeping systems running smoothly and documentation up to date
• You’re motivated to make improvements to processes, not just execute on the status quo
• You have strong communication skills (written and verbal) and can build trust across different audiences, e.g. researchers, executives, and policymakers
• You're a quick learner who can engage with complex topics

Nice To Haves

• You have experience in program coordination, project management, research operations, event planning, or related fields

Responsibilities

• Maintain project plans and documentation, ensuring the team has an accurate view into each program
• Support collaboration among research fellows and their mentors, finding ways to broaden their network and connect to the wider AI Safety ecosystem
• Collect and analyze feedback from fellows, mentors, and other stakeholders to inform ongoing program development
• Contribute to event design and execution, including technical workshops for AI researchers and educational sessions for policymakers, and provide an excellent attendee experience
• Design, execute quickly, and iterate on improvements to team processes, prioritizing the most important and urgent work
• Serve as a reliable point of coordination across the team, catching things before they fall through the cracks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed