Research Program Coordinator II -Maternal Health Research Center of Excellence

Medical College of Wisconsin•Milwaukee, WI

19d

About The Position

The Research Program Coordinator II works closely with Principal Investigators, research leadership, clinical research coordinators, and collaborators to coordinate the day-to-day operational and administrative activities of maternal–fetal medicine clinical trials and related research studies. The coordinator serves as a central point of coordination for multisite projects, supporting communication, study documentation, deliverables, and follow-through across participating institutions. The role supports study start-up, implementation, reporting, and closeout while helping achieve research milestones and sponsor requirements. The position also supports project communications and deliverables, budget and payment tracking, staff onboarding and training documentation, and the development and maintenance of study resources. It acts as a liaison among investigators, research staff, collaborating institutions, community partners, and institutional support offices. Work is performed in an environmentally controlled environment, with occasional exposure to dust, noise, temperature changes, or water and other liquids.

Requirements

Bachelor’s degree; appropriate experience may be substituted for education on an equivalent basis.
At least 3 years of experience.
Strong organizational and project-management skills, including the ability to coordinate multiple concurrent studies, anticipate deadlines, follow through independently, and communicate clearly across sites.
Proficiency with Microsoft Office, especially Excel, Outlook, Teams, and SharePoint.
Discretion with confidential information, collaborative and culturally responsive communication, attention to detail, and problem-solving ability.

Nice To Haves

Familiarity with human-subjects research, Good Clinical Practice, and IRB processes.
Experience coordinating multisite clinical research and NIH-funded projects.
Experience with academic medical center workflows, REDCap or CTMS, regulatory documentation, and meeting facilitation.
Preferred education: bachelor’s or master’s degree.

Responsibilities

Coordinate operational activities across multiple clinical studies and participating sites; maintain study calendars, milestone trackers, contact lists, and deliverable logs.
Organize investigator, steering committee, site coordinator, and working-group meetings; prepare agendas and materials, document decisions, and distribute minutes and action items.
Follow up with study teams and collaborators on materials, approvals, data requests, training, action items, and deadlines; escalate delays or risks to study leadership.
Coordinate site onboarding and activation checklists and track required documents, training records, delegation logs, agreements, and other start-up materials with regulatory and grants staff.
Disseminate approved protocol updates, manuals of procedures, standardized forms, recruitment materials, and other study resources across sites.
Organize site visits, investigator meetings, training sessions, and virtual events; coordinate logistics and maintain attendance and completion records.
Maintain shared files, document version control, study databases, operational dashboards, and appropriate access permissions.
Compile site-level progress information, including enrollment, retention, visit completion, data-query status, and milestone achievement, using information from authorized study personnel.
Prepare operational status summaries for PIs and study leadership, including overdue tasks, upcoming deadlines, dependencies, and items requiring decisions.
Assist with sponsor and annual progress reports, presentations, manuscripts, and other deliverables by coordinating inputs and tracking submission timelines.
Serve as a professional liaison among investigators, research staff, collaborating institutions, community partners, and institutional support offices.
Provide the PI with a weekly study dashboard summarizing recruitment, milestones, deadlines, and outstanding issues across trials.
Assist leadership and grants administration with budget tracking, invoices, subcontract milestones, purchasing, reimbursements, and site payment documentation.
Coordinate staff onboarding, interview logistics, scheduling, and training documentation as requested.
Help develop and update study communications, educational materials, standard operating procedures, websites, and forms; perform other related duties as assigned.

Benefits

Health insurance
Vision insurance
Dental insurance
Flexible spending options
403B retirement package
Competitive vacation and paid holidays
Tuition reimbursement
Paid parental leave
Employee and Family Assistance Program (EFAP)
Pet insurance
On-campus fitness facility and onsite classes
Discounted rates on select cell phone plans, local fitness facilities, Milwaukee recreation, and entertainment