Research Program Coordinator, Concrete Bridge Engineering Institute (CBEI)

University of Texas at Austin•Austin, TX

17d•Onsite

About The Position

The Concrete Bridge Engineering Institute is seeking a qualified Research Program Coordinator to provide administrative, logistical, and communications support for the Institute’s programs and activities. The individual in this role will assist with course preparation, website and social media updates, magazine development, event coordination, and participant travel arrangements. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a professional environment

Requirements

High school graduation/GED and seven years of administrative experience OR Bachelor’s degree and five years of administrative experience
Demonstrated proficiency in written and verbal communication.
Experience with website content management systems and social media platforms.
Strong organizational and time‑management skills with the ability to prioritize tasks effectively.
Proficiency with Microsoft Office (Outlook, Word, Excel, Teams, Power-point) applications.
Ability to work independently and collaboratively in a professional setting.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Bachelor’s degree in communications, business administration, marketing, education, or a related field.
More than two years of experience in event coordination, communications, or program administration.
Familiarity with email marketing tools, basic graphic design software, or digital content platforms.
Experience supporting educational programs or technical training initiatives.
Experience in an research, academic or higher-learning environment.

Responsibilities

Course and Event Management Support preparation and distribution of course materials, instructional resources, and related documentation.
Assist with coordination of course logistics, including scheduling, instructor support, and participant communication.
Provide administrative support for planning and execution of workshops, seminars, and other Institute events.
Coordinate participant and guest instructor travel, including booking, itinerary preparation, and communication.
Marketing and Communications Maintain and update website content to ensure accuracy, consistency, and alignment with Institute standards.
Develop and publish social media content to promote programs, events, and organizational initiatives.
Draft, edit, and distribute newsletters and other communications to stakeholders.
Compliance and Reporting Maintain accurate records related to events, travel, communications, and program activities.
Ensure adherence to university policies, safety regulations, and funding agency requirements.
Other Tasks Manage day-to-day operations of the CBEI research unit.
Perform additional duties as assigned to support Institute operations.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card