Research Program Assistant - Center for Advancing Population Science

The Medical College of Wisconsin•Wauwatosa, WI

25d•Hybrid

About The Position

The Research Program Assistant will serve as a program assistant for Center for Advancing Population Science (CAPS) projects, aiding on multiple active grants as needed. This role involves significant interaction with study participants, including recruitment, retention, and data collection through home visits and community site travel. The assistant will also manage IRB regulatory tasks, data entry, and collaborate with clinic and community sites. Responsibilities extend to developing reports, maintaining files, performing basic statistical analyses under guidance, working with trainees, and problem-solving. The position requires a strong understanding of computer skills, clerical procedures, customer service standards, collaboration, and information management, along with excellent organization, time management, interpersonal, communication, and problem-solving skills.

Requirements

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem-solving skills.
Associate degree.
0 years of experience.
Ability to detect and translate speech or other communication.
May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Nice To Haves

Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Serve as program assistant for Center projects.
Aid on multiple active grants at CAPS as needed.
Perform data collection during patient initial visit and on-site follow-up visits.
Lead recruitment efforts in collaboration with the PI.
Act as primary liaison between off-site primary clinics and MCW for patient recruitment.
Act as primary liaison between study subjects and the PI regarding consent forms.
Conduct eligibility screening.
Compile and maintain research files, grant files, and related records.
Coordinate proper data management per protocol requirements and compliance.
Create, maintain, and update a secure, confidential computer database on all patients under research investigation.
Obtain, copy, mail, and maintain files of films, charts, and information on protocol patients.
Ensure compliance/adherence to the Sponsor and MCW’s policies, requirements, legal contracts, and HIPAA regulations.
Provide administrative and clerical support within CAPS.
Assist the PIs in writing and presenting research reports, grant protocols, conducting literature searches, pulling articles, drafting manuscripts, and facilitating manuscript submission to scientific journals.
Coordinate/perform/assist with reporting and communications with the IRB, government agencies, and study sponsor regarding adverse effects, study implementation, renewal, termination, and other necessary activities.
Facilitate communications between funding agencies, institution administrators, and researchers.
Maintain up-to-date knowledge of the status of current studies.
Review, evaluate, and report to PI on a regular basis.
Discuss with PI and report any Adverse Event per study protocol.
Prepare abstracts, posters, and presentations for scientific meetings.
Work with community partners of the Center, assisting health educators, establishing community partnerships, and working with designated community sites to advance the research, education, and training mission of the Center.
Assist summer student trainees at the Center.
Work with trainees year-round and summer students (including high school, college, and medical students) during their summer experience.
Assist students with data collection, data entry, and provide guidance on research-related issues.
Make phone calls, receive phone calls, send and receive mailings.
Travel throughout the community.
Potentially work on Saturdays pending community engagement activities.
Other duties as assigned.

Benefits

Outstanding Healthcare Coverage, including Health, Vision, and Dental.
Flexible Spending options.
403B Retirement Package.
Competitive Vacation and Paid Holidays.
Tuition Reimbursement.
Paid Parental Leave.
Employee & Family Assistance Program (EFAP).
Pet Insurance.
On-campus Fitness Facility, offering onsite classes.
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.