Research Program Assistant - Center for Advancing Population Science

The Medical College of Wisconsin•Wauwatosa, WI

7d•Hybrid

About The Position

The Research Program Assistant will serve as a program assistant for Center projects, aiding on multiple active grants at the Center for Advancing Population Science (CAPS) as needed. This role involves extensive participant interaction, including recruitment, retention, and data collection through home visits and at community sites. The assistant will act as a primary liaison between off-site primary clinics and MCW for recruitment, and between study subjects and the Principal Investigator (PI) regarding consent forms. Responsibilities also include IRB regulatory tasks, data management, report development, basic statistical analysis under guidance, and supporting trainees. The position requires travel within the community, and occasional Saturday work may be necessary for community engagement activities.

Requirements

Minimum Required Education: Bachelors
Minimum Required Experience: No experience
Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem-solving skills.
Vehicle is required.
CITI Training within 90 days of hire

Nice To Haves

Appropriate experience may be substituted for education on an equivalent basis.

Responsibilities

Serve as program assistant for Center projects.
Aid on multiple active grants at CAPS as needed.
Perform data collection during patient initial visit and on-site follow-up visits.
Lead recruitment efforts in collaboration with the PI.
Act as primary liaison between off-site primary clinics and MCW to recruit patients.
Act as primary liaison between study subjects and the PI regarding consent forms.
Conduct eligibility screening.
Compile and maintain research files, grant files, and related records.
Coordinate proper data management per protocol requirements and compliance.
Create, maintain, and update a secure, confidential computer database on all patients under research investigation.
Obtain, copy, mail, and maintain files of films, charts, and information on protocol patients.
Ensure compliance/adherence to the Sponsor and MCW’s policies, requirements, legal contracts, and HIPAA regulations.
Provide administrative and clerical support within CAPS.
Assist the PIs in writing and presenting research reports, grant protocols, conducting literature searches, pulling articles, drafting manuscripts, and facilitating submission of manuscripts to scientific journals.
Coordinate/perform/assist with the reporting and communications with the IRB, government agencies, and study sponsor regarding adverse effects, study implementation, study renewal, study termination, and other activities necessary for exceptional performance from inception to close.
Facilitate communications between funding agencies, institution administrators, and researchers.
Maintain up-to-date knowledge of the status of current studies.
Review, evaluate, and report to PI on a regular basis.
Discuss with PI and report any Adverse Event per study protocol.
Prepare abstracts, posters, and presentations for scientific meetings.
Work with community partners of the Center, assisting health educators in providing health education to community sites, establishing community partnerships, and working with designated community sites to advance the research, education and training mission of the Center.
Assist summer student trainees at the Center.
Work with trainees year-round and summer students (including high school, college, and medical students) during their summer experience.
Assist students with data collection, data entry, and provide guidance on research-related issues.
Make phone calls, receive phone calls, send and receive mailings.
Travel throughout the community.
Other duties as assigned.

Benefits

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
Flexible Spending options
403B Retirement Package
Competitive Vacation and Paid Holidays offered
Tuition Reimbursement
Paid Parental Leave
Employee & Family Assistance Program (EFAP)
Pet Insurance
On campus Fitness Facility, offering onsite classes
Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.