Research Office Coordinator - Pathology
About The Position
The Research Office Coordinator is responsible for administrative, office management, purchasing, accounting, and post award duties for the department's research office. This position will serve as a purchasing coordinator for all purchases within a department, center, institute, or core. They will be responsible for ensuring adequate budgets exist, the purchase is appropriate for the source of funds, entering the purchase in the KUMC and departmental systems, and placing the order with the vendor. They may also approve invoices for payment with the state and other entities, reconcile revenue and expense accounts, and/or coordinate contract related activity. This position has direct interaction with faculty, staff, and external entities.
Requirements
- Four years of related work experience in a business-related field.
- Relevant education can be substituted on a year for year basis.
- Experience using databases.
- Customer service experience.
- Communication skills.
- Analytical & problem solving skills.
- Presentation skills.
- Attention to detail.
- Multi-tasking.
- Computer skills.
Nice To Haves
- Experience working in purchasing.
- Experience using Workday Accounts Payable and Procurement modules.
- Familiarity with accounting practices in an academic institution, including policies, procedures, and regulations of the State of Kansas, Research Administration, and KU Endowment Association.
- General ledger accounting experience.
Responsibilities
- Coordinates and processes all invoicing, purchases, including creating requisitions, purchase orders and/or through use of the Business Procurement Card.
- Manages all orders, deliveries, and payments to vendors.
- Tracks Faculty grant financials, distribution and reconciliation of indirect accounts.
- Determines the availability of budget and appropriateness of all purchases.
- Generating and processing internal and external fee-for-service activities in Workday.
- Creates and provides reports of billing or invoicing activities as directed.
- Manages vendor contracts and accounts in the departmental databases.
- Processes travel reimbursements and expense reports for the department.
- Manages departmental travel policies and procedures based on pertinent regulations.
- Assists with other administrative departmental duties such as correspondence, document review, file organization, scheduling, etc.
- Coordinating service requests that involves Facilities, Telecom, Information Resources, or other KUMC department or third-party vendors.
- Assists with planning and coordinating office events.
Benefits
- Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
- Employer-paid life insurance, long-term disability insurance, and various additional voluntary insurance plans are available.
- Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
- One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment.
- A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
1-10 employees
