Research Fiscal Analyst- LAR

University of Kansas Medical Center • Kansas City, KS

3d

About The Position

The Fiscal Analyst reports to the Associate Director for Research Administration Fiscal Operations and is an important member of a team responsible for supporting the Lab Animal Resources (LAR) facility with purchasing, managing the financial aspects of animal operations operating software, billing accounts receivable, managing inventory, running financial processes in Workday, and providing regular financial and other related reporting to LAR leadership.

Requirements

• Four years of relevant work experience in accounting, business, or life sciences.
• Relevant education may substitute on a year for year basis.

Nice To Haves

• Bachelors degree in accounting, business or a related field
• Experience with Workday and/or other enterprise software solutions.
• Familiarity with university policies and procedures or similar structures.
• Communication skills.
• Interpersonal skills.
• Analytical & problem-solving skills.
• Attention to detail.

Responsibilities

• Manage all receiving processes for supplies and animal orders in the lab.
• Monitor and maintain inventory levels for LAR supplies, medical scrubs, and animal shipping materials; coordinate ordering through Workday as needed.
• Process and track all animal-related charges, including drugs (controlled and non-controlled), supplies, custom diets, laboratory fees, import/export, and procurement costs.
• Help support procurement activities by entering requisitions in Workday, verifying receipts, reconciling invoices with purchase orders, and managing the BPC procurement card process.
• Prepare and submit expense reports in support of LAR leadership.
• Ensure compliance with institutional and regulatory requirements by monitoring protocols, charge accounts, and renewal statuses.
• Support billing operations by maintaining accurate animal census records, processing account changes, and ensuring correct per diem and service charges.
• Support reconciliation of monthly billing data, including importing charges into Workday ISD and animal operations systems.
• Develop training materials and deliver instructions to researchers and animal users on animal procurement and colony management processes.
• Provide front office support as needed, including answering departmental phones, assisting visitors, managing mail distribution, maintaining service logs, and issuing access cards.
• Participate in staff meetings and training sessions to stay current on process updates, regulatory changes, and system enhancements.

Benefits

• health, dental, and vision insurance
• health expense accounts with generous employer contributions
• Employer-paid life insurance
• long-term disability insurance
• various additional voluntary insurance plans
• Paid time off, including vacation and sick
• ten paid holidays
• One paid discretionary day is available after six months of employment
• paid time off for bereavement, jury duty, military service, and parental leave is available after 12 months of employment
• A retirement program with a generous employer contribution
• additional voluntary retirement programs (457 or 403b)

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: Associate degree