Research Financial Specialist - Full-Time - Germantown, TN

West Cancer Center•Germantown, TN

10d•Onsite

About The Position

At West Cancer Center, we are committed to advancing innovative cancer research while delivering exceptional patient care. Our Research team partners with physicians, sponsors, and clinical staff to bring cutting-edge treatments to patients while ensuring the highest standards of financial stewardship, compliance, and operational excellence. The Research Financial Specialist is responsible for overseeing the management of research revenue and payments generated through clinical trial activity. This role manages clinical trial financial operations, including billing, invoicing, sponsor payments, accounts receivable and payable, study reconciliations, and revenue tracking. Working closely with research, finance, and sponsor partners, the Research Financial Specialist ensures financial accuracy, regulatory compliance, and timely reimbursement throughout the lifecycle of clinical research studies.

Requirements

Associate degree in Finance, Accounting, Business Administration, Healthcare, or a related field; OR an equivalent combination of education and experience
Minimum of five (5) years of experience in accounting or clinical trial finance
Experience with clinical trial finance and Clinical Trial Management Systems (CTMS)
Proficiency in clinical research billing and an understanding of federal and state statutes, laws, rules, and regulations affecting healthcare reimbursement, clinical research billing, grant funding, and financial management
Excellent organizational, follow-up, and problem-solving skills
Ability to organize and prioritize work assignments while managing multiple priorities in a fast-paced environment
Ability to analyze situations and respond in a timely manner
Ability to work effectively within multidisciplinary teams and establish strong working relationships
Proficiency in Microsoft Access, Excel, and Outlook
Ability to write reports, business correspondence, and procedure manuals
Ability to effectively present information and respond to questions from managers, clients, customers, and the public

Responsibilities

Manage patient and revenue tracking through the Clinical Conductor Clinical Trial Management System (CTMS)
Perform general accounting functions for the Research Department, including accounts payable, billing, accounts receivable, sponsor payment monitoring, and payment processing for research study expenses
Ensure research patient services are billed accurately to the appropriate payer or study sponsor
Generate invoices for study start-up fees, milestones, patient visits, and administrative fees
Monitor and apply sponsor payments against invoices and tracked study visits
Process payments to internal and external vendors for study-related expenses
Process patient stipends and travel reimbursements
Close study accounts in accordance with Clinical Trial Agreements (CTAs)
Create monthly revenue reports for department and finance leadership under direct supervision
Process and post all research payments and prepare cash receipt statements for the Finance team
Review and approve research charges within the electronic medical record (EMR)
Reconcile monthly expenses and invoices
Assist internal and external customers in resolving billing and payment issues
Manage accounts receivable, accounts payable, and research collection activities
Perform internal audits and study close-out reconciliations to ensure accurate revenue capture
Maintain professionalism and confidentiality regarding patient, sponsor, and vendor information
Attend departmental leadership meetings
Perform all other duties as assigned