UNIV - Research Finance Billing Compliance Analyst - Hollings Cancer Center

Medical University of South Carolina•South Park, WV

2d•$45,300 - $77,000•Hybrid

About The Position

The Hollings Cancer Center (HCC) Finance Billing Compliance Analyst is responsible for reviewing and researching billing compliance setup for all federal, industrial, and institutional cancer clinical trials managed within the HCC Clinical Trials Office (CTO). This role reports to the HCC CTO Finance Manager and collaborates with finance unit teams and other HCC CTO Units. The position requires excellent communication and organization skills to independently manage multiple projects with accuracy and timeliness. Remote/Hybrid work may be available after an orientation period.

Requirements

A high school diploma and three years of professional experience in a related area such as accounting, auditing, finance, or commercial lending.
Computer literacy.
Ability to perform job functions in an upright position (Frequent).
Ability to perform job functions in a seated position (Frequent).
Ability to perform job functions while walking/mobile (Frequent).
Ability to work indoors (Continuous).
Ability to work in confined/cramped spaces (Infrequent).
Ability to bend at the waist (Infrequent).
Ability to squat and perform job functions (Infrequent).
Ability to fully use both hands/arms (Continuous).
Ability to perform repetitive motions with hands/wrists/elbows and shoulders (Frequent).
Ability to reach in all directions (Frequent).
Possess good finger dexterity (Continuous).
Ability to maintain tactile sensory functions (Continuous).
Ability to lift and carry up to 15 lbs., unassisted (Infrequent).
Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted (Infrequent).
Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted (Infrequent).
Ability to push/pull objects, up to 15 lbs., unassisted (Infrequent).
Ability to maintain 20/40 vision, corrected (Continuous).
Ability to see and recognize objects close at hand (Continuous).
Ability to see and recognize objects at a distance (Continuous).
Ability to match or discriminate between colors (Continuous).
Ability to determine distance/relationship between objects; depth perception (Continuous).
Good peripheral vision capabilities (Continuous).
Ability to hear and/or understand conversations (Continuous).
Ability to perform gross motor functions with frequent fine motor movements (Continuous).

Nice To Haves

A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.

Responsibilities

Supports the study team from the time any new study moves into the approval processing. This role will review the study documents, initiate the requests for a Prospective Reimbursement Analysis (PRA) also known as the Medicare Coverage Analysis (CA), and ensure that documents are properly saved and archived per policy.
Utilizes the Clinical Trials Management System (CTMS) to record activity and comment updates, and participates in relevant meetings to communicate the status of the PRA request to the supervisor, study team, and Principal Investigator (PI).
Communicates the received PRA to the PI per policy and tracks the PI’s review and approval of the document.
After the study is pushed to the University’s system called SPARCRequest, begins the creation of the research billing compliance grid that outlines study procedures and proper billing designations per the PRA documents.
Maintains awareness of study priorities and deadlines, ensuring research billing grids are completed on time per the study’s target completion dates. Proactively communicates any challenges or delays to the supervisor and/or PI.
Understands local and federal policies to ensure billing designations, procedures, and quantities align with the current protocol and associated PRA, as the billing grid drives proper research payments per federal regulations.
Assists with the initial request for any study-specific Investigational Drug Service request in SPARC once the study moves into approval processing and study-specific requirements are assessed by HCC Resource Allocation and Feasibility Team (RAFT) reviewers and operational decisions are documented within the Protocol Ancillary Decisions and Logistics (PADL) form.
Reviews the PADL form and, if required, initiates the IDS initial request per the details outlined by the PADL.
Supports the study team when an amendment is received by reviewing study documents and initiating PRA/CA requests if required.
Revises the research billing compliance grid in SPARCRequest after PRA approval confirmation has been received, outlining study procedures and proper billing designations per the PRA document.
Ensures research billing grids are completed on time per the study’s amendment target completion dates and proactively communicates any challenges or delays.
Reviews the final billing grid and follows policies and work guidance for accuracy checks before pushing the final billing grid from SPARC to EPIC.
Ensures appropriate naming conventions are used to link the grid to the proper protocol version.
Reviews the list of SPARC users against the current CTO staff and investigator roster prior to pushing the billing grid to EPIC and corrects any discrepancies in SPARC roles.
Updates the CTMS task list with the completion date once the SPARC billing grid is pushed to EPIC.
Escalates any delays or barriers professionally to their supervisor.
Collaborates with the research billing compliance team and participates in research billing compliance audits as directed by the supervisor.
Corrects any errors in the SPARC billing grid identified during an audit and pushes the corrected billing grid for future use.
Participates in Finance unit meetings.
Prepares and communicates updates and activities to the supervisor.
Ensures timely, accurate, and meaningful updates within the CTMS.
Participates in special projects or workgroups for process improvement or strategic planning.
Participates in CTO staff meetings, CTO retreats, Office of Clinical Research trainings, and other continuing education.