Research Executive Assistant

Insight•Flint, MI

7d•Onsite

About The Position

The Research Executive Assistant provides high-level administrative, operational, and project coordination support to Insight Health System’s Clinical Research leadership. This role requires hands-on experience in clinical research/clinical Trials and a strong understanding of research workflows, regulatory timelines, sponsor interactions, and site operations. The Research Executive Assistant ensures seamless communication, efficient scheduling, and proactive support across a fast-paced research environment.

Requirements

Minimum 2–3 years of administrative experience in clinical Trials (required)
Strong understanding of Clinical Trials operations, regulatory processes, and sponsor interactions
Exceptional organizational, communication, and multitasking skills
Proficiency in Microsoft Office, CTMS platforms, and document management systems
Ability to work independently, anticipate needs, and manage competing priorities

Responsibilities

Manage complex calendars, meeting coordination, and travel arrangements for research leadership
Prepare agendas, minutes, and follow-up action items for internal and external research meetings
Draft, edit, and format correspondence, presentations, and reports related to clinical research operations
Maintain confidentiality and handle sensitive information with discretion
Assist with research pipeline and study startup tasks such as feasibility coordination, document collection, and meeting scheduling
Support tracking of regulatory submissions, training logs, delegation logs, and study milestones
Coordinate sponsor and CRO visits, including SIVs, IMVs, and closeout meetings
Maintain organized filing systems for research documents, contracts, and communications
Track deadlines, deliverables, and cross-functional tasks across multiple studies
Support recruitment initiatives, community events, and research outreach activities
Assist with invoice tracking, budget documentation, and vendor coordination