Executive Assistant, Research

Cedars-Sinai Medical Center•Los Angeles, CA

About The Position

Grow your career at Cedars-Sinai! Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report’s “Best Hospitals 2025-2026” rankings. When you join our team, you’ll gain access to our groundbreaking biomedical research facilities and sophisticated medical education programs. We offer learning programs, tuition reimbursement and performance-improvement projects so you can achieve certifications and degrees while gaining the knowledge and experience needed to advance your career. We take pride in hiring the best, most hard-working employees. Our dedicated doctors, nurses and staff reflect the culturally and ethnically varied community we serve. They are proof of our dedication to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

Requirements

High School Diploma/GED - minimum
4 years Progressive responsibility in office administration with a background of customer service - minimum

Nice To Haves

Assoc. Degree/College Diploma 2 years College degree in Business, Accounting, Computer Operations & Applications - preferred
Administrative in academic or research environment - preferred.
Experience with handling multiple, dynamic tasks simultaneously - preferred.
Experience with travel support for multiple clients - preferred.

Responsibilities

Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as appropriate.
Maintains supervisor’s calendar, schedules appointments and meetings, makes travel arrangements.
Arranges meetings hosted by the department, coordinating meeting rooms, contacting attendees, facilitating their attendance, ensuring that required informational materials and equipment are provided
Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports.
Takes and transcribes minutes of meetings.
Composes more routine business correspondence for supervisor signature independently or with minimal direction.
Ensures that spelling, punctuation and grammar are correct.
Establishes office filing system and database records for office.
Prepares periodic, recurring reports from database.
Creates special reports and new file and database systems on own initiative as required.
Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies, etc. in response to requests for special reports
Reviews various financial, business and related reports and data; edits for error and makes corrections as necessary, coordinating such action with data originator.
Notes variations in data or performance from expectations and ensures that they are brought to the attention of supervisor for action as necessary.
Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring budgets, maintaining project timelines and associated deliverables.
Reviews ‘Kronos’ the departmental employee time keeping system per pay period and signs off appropriately.