Research Coordinator II

University of Florida•Gainesville, FL

13d

About The Position

The Research Coordinator II will be responsible for coordinating and implementing all components of assigned research studies. This includes participant recruitment, community outreach, enrollment, and retention strategies. The role involves managing study materials, conducting eligibility screenings, scheduling visits, administering questionnaires, and overseeing study logistics such as purchasing, timeline tracking, and monitoring protocol deviations. The coordinator will ensure adherence to study protocols, maintain data quality through standard operating procedures, and manage data entry, storage, and verification using both paper and electronic records. Quality assurance tasks, assistance with regulatory documentation (IRB submissions, sponsor reports, study registration), and maintaining laboratory safety and compliance with regulations are also key responsibilities. The position requires maintaining relevant trainings, research space, files, equipment, and software licenses, as well as fostering collaborative relationships with project leaders and personnel across sites, including grant partners in schools. Auditable records of study activities must be maintained. Additionally, the role involves supporting principal investigators in study workflows and project management, determining timelines, delegating assignments, and coordinating research staff, students, and volunteers. Organizing and leading team meetings to monitor study progress is expected. The position also oversees the development and maintenance of study and center websites and social media, supports stakeholder engagement, and collaborates on planning and execution of study, project, and center events.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
Must have a valid driver’s license.

Nice To Haves

1-3 years research coordinator experience within clinical trials, large scale, online data collection with children, youth, or families, and/or in applied settings, such as schools, or an equivalent combination of education and experience.
1-3 years research and/or project management experience at the University of Florida.
Demonstrated ability to work in fast-paced environment, managing multiple projects and tasks.
Effective problem solving, communication, and writing skills with demonstrated ability to work as part of a team, as well as independently.
Demonstrated ability to interact sensitively and confidentially with research participants, their guardians and/or organizations, and establish and maintain collaborative, positive and effective working relationships with multiple internal and external partners.
Demonstrated ability to manage large, complex datasets and maintain auditable records.
Knowledge of IRB and human subjects research protection regulations, including familiarity with University of Florida systems.
Proficiency with the Research Electronic Data Capture (REDCap) system and Qualtrics, passive data collection via smartphone use (such as EARS, Effortless Assessment Research System), online recruitment mechanisms (such as social media), Microsoft Office Suite (including Teams), OneDrive/SharePoint, UFGO, design applications such as Canva, and/or statistical analysis software (e.g., SPSS).

Responsibilities

Coordinate and implement all components of assigned research studies, including participant recruitment, community outreach, participant enrollment, and retention strategies.
Manage study materials, conduct eligibility screenings, schedule visits, administer questionnaires, and manage participant retention and compensation.
Oversee study logistics, including purchasing, timeline tracking, and monitoring deviations from study protocols.
Ensure adherence to study protocols and maintain high data quality through the development and implementation of standard operating procedures.
Administer data entry, storage, and verification processes using both paper and electronic records.
Complete quality assurance tasks and assist with regulatory documentation such as IRB submissions, sponsor progress reports, and study registration.
Maintain laboratory safety and compliance with institutional, state, and federal regulations.
Maintain relevant trainings for this position and funded studies, including IRB, university, and federal regulations and policies.
Maintain research space, files, computers/equipment, and software licenses.
Maintain cooperative, collaborative working relationships with project leaders and personnel across sites, including grant partners in schools.
Visit school sites as needed.
Maintain auditable records of study activities.
Support the principal investigators in study workflows and project management by determining timelines and delegating assignments.
Coordinate the activities of research staff, students, and volunteers.
Organize, lead and document action items during regular team meetings to monitor study progress.
Oversee development and maintenance of study and center websites and social media sites.
Supports continued engagement of all center and study stakeholders, including research participants and their affiliated organizations and families, potential PIN-affiliated investigators, project investigators and personnel, advisory boards, engagement staff, and data collectors.
Collaborates with investigators and study staff to oversee planning and execution of study, project, and center events such as study trainings, workshops, advisory board meetings, and other stakeholder engagement events.