Research Coordinator II

University of Florida•Gainesville, FL

5d•Onsite

About The Position

This position involves the administration of NHMFL user programs, including annual reporting, database maintenance, and responding to National Science Foundation (NSF) requests. The role requires developing annual operations plans and budgets, recommending and implementing operating policies and procedures, and assisting users with proposals, travel, and facility access. Key responsibilities include managing user access and onboarding, maintaining user information on websites, organizing training workshops and symposia, coordinating outreach activities, and liaising between facilities and various stakeholders. The position also supports NHMFL research activities coordination, including strategic development, inter-site coordination, and planning conferences. Grant administration is a significant component, involving the preparation and submission of grant proposals, tracking submitted proposals, and overseeing project management and grant compliance. Additionally, the role supports the NIH RM1 center by developing and maintaining its website, creating training materials, organizing workshops, and overseeing reporting and site visits.

Requirements

Bachelor's degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.
Knowledge of various types of computer applications
Knowledge of various types of data information management systems
Knowledge of submission, tracking, and reporting of federal, state, and other applicable grants
Knowledge of university rules/procedures related to travel and purchasing
Excellent interpersonal/relationship development skills
Excellent written and oral communication skills
Effective time management skills
Good research skills
Good analytical skills
Strong organization skills [with focus on detail and fiscal oversight]
Ability to develop and implement applicable rules, regulations, policies, and procedures for facility operations
Ability to develop and implement budgetary policies and procedures
Ability to interpret and apply grant and contract guidelines and regulations of federal, in-house, and other grants
Ability to communicate with a variety of individuals internally and throughout the international community
Ability to interact with diverse groups and individuals within the NHMFL, UF, local community, and visitors from colleges, universities, and labs world-wide
Ability/flexibility to adapt quickly to changing multiple priorities
Ability to travel
Ability to work independently, plan, organize, and coordinate multiple assignments simultaneously
Ability to work strategically
Ability to prepare administrative reports and correspondence
Ability to develop and maintain forms, records, and files
Ability to learn new tasks
Ability to be a “problem-solver”
Ability to follow through on assignments without reminders
Professional in appearance and demeanor
Willingness to travel
Self-starter; follows through on assignments without reminders
Enthusiasm for event coordination in a comprehensive research university
Desire to work collegially within a goal-oriented organization
Willingness to learn new tasks
Willingness to be a “problem-solver”
Team oriented

Nice To Haves

Experience working with scientists in an academic setting with technically demanding, interdisciplinary projects
Experience with project management, preferably in a major user instrumentation facility or national lab setting

Responsibilities

Oversee annual reporting for the AMRIS and High B/T Facilities, year-round reporting of publications, maintenance of the AMRIS and High B/T user databases, and answering requests from the NSF for additional information regarding the user program.
Develop annual operations plans and budgets.
Recommend and implement operating policies and procedures in the AMRIS and High B/T facilities in compliance with NSF best practices for user facilities.
Assist users with submitting proposals, travel, and access to the AMRIS and High B/T facilities.
Manage user access and onboarding by creating UFIDs and coordinating remote and physical access privileges for both internal University of Florida users and external users.
Maintain and update user information on the AMRIS and related websites (maglab and chemistry facility) to ensure accurate and current information regarding facility resources, spectrometer descriptions, capabilities, and user guidelines.
Organize 1-2 training workshops annually for the NHMFL user facilities.
Organize NHMFL related symposia at UF.
Organize annual site visits of External Advisory Committee, Users Committee, and NSF Outreach and education.
Coordinate NHMFL NSF Research Experience for Undergraduates participation and other STEM outreach related activities in Gainesville.
Develop and coordinate outreach activities with UF faculty and staff.
Maintain AMRIS and High B/T websites.
Coordinate user workshops for NHMFL affiliated projects.
Coordinate an NHMFL speaker service with UF faculty.
Liaise between the AMRIS and High B/T facilities and NHMFL, UF administration, outside agencies and the general public.
Coordinate UF outreach activities with the NHMFL Center for Integrated Research and Learning, user program, diversity program, and public relations office at national conferences, through NHMFL publications and through web media.
Train graduate and undergraduate student volunteers in outreach programs and coordinate their visits to K-12 schools.
Advocate for and advance inter-site and intra-site NHMFL strategic development activities.
Coordinating regular visits of the NHMFL Director and scientific staff between the Gainesville and Tallahassee facilities.
Plan and coordinate conferences such as the NHMFL Users Committee Meeting and the SEMRC.
Develop specific project goals, schedule deliverables, designs work plans, timelines, team meetings and implementation of procedures for NHMFL research projects.
Ensure that appropriate faculty and staff follow agreed deadlines and project timelines.
Coordinate the preparation and submission NHMFL-related grant proposals.
Track submitted proposals, awarded projects, and budget changes.
Oversee project management, annual activities reporting, and grants compliance.
Attends regular RAC meetings to stay informed of the internal processes and external policies.
Develop and maintain website as required by the NIH RM1 guidelines.
Develop training videos and edit technical documents used in training students and postdocs and disseminating technology developments.
Organize 1-2 one-week training workshops annually for the RM1 center.
Oversee annual reporting, including reporting of publications, maintenance of outreach information on the website, assisting with annual reports to the NIH, organizing any needed NIH site visits.
Assist with organizing the annual EAC meeting for the RM1 center.
Assist users of RM1 technology (DBPs and C&S projects) with submitting proposals, travel, and access to the AMRIS and NMR user facilities.