Research Advancement Administrator Senior

Arizona State University•Tempe, AZ

1d•Onsite

About The Position

Arizona State University's School for Engineering of Matter, Transport, and Energy (SEMTE), part of the Ira A. Fulton Schools of Engineering, is seeking a senior Research Advancement Administrator to join its Pre-Award team. The role supports faculty and researchers with intermediate to complex proposal development, financial resources and programs, and compliance with university policies. It manages complex proposal submissions, guides faculty through sponsor requirements, and mentors Research Advancement Administrators. The administrator leads complex proposals, including multi-investigator, multi-institution, and cost-sharing projects; interprets sponsor requirements; develops budgets and justifications; coordinates with sub-recipients; and prepares sponsor-ready applications in collaboration with the Office for Research and Sponsored Projects Administration. The role also provides senior-level guidance, supports strategic cross-unit proposals, partners with sponsors on nonstandard requirements, and improves research advancement processes. This position is based on the Tempe campus. Activities are primarily performed in a regular, climate-controlled office setting. The salary range is $55,000–$66,000 per year, depending on experience. Driving is not required. The role is full-time.

Requirements

Bachelor's degree and five years of experience appropriate to the assignment or field, or an equivalent combination of experience and/or training demonstrating comparable knowledge, skills, and abilities.
Skills in complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects.
Strong organization, problem-solving, critical-thinking, autonomy, time-management, and customer-service skills.
Demonstrated knowledge of policies, procedures, and requirements of applicable regulations governing research administration.
Demonstrated knowledge of research advancement in academia.
Excellent interpersonal and communication skills, with a focus on customer service.

Nice To Haves

Demonstrated success managing complex proposals, including multi-institution, cost-share, and high-value opportunities.
Experience training research administration staff.
Proficiency with Microsoft Office Suite, Workday, Research.gov, Grants.gov, NIH eRA Commons, and other sponsor systems.
Certified Research Administrator (CRA) certification.

Responsibilities

Lead complex proposal submissions, including multi-investigator, multi-institution, and cost-sharing projects.
Interpret and apply sponsor guidelines to ensure compliance with institutional, state, and federal requirements.
Develop proposal budgets and justifications, coordinate with sub-recipients, and prepare sponsor-ready applications in collaboration with ORSPA.
Manage proposal timelines, checklists, and deliverables to ensure accurate and timely submissions.
Search for funding opportunities.
Prepare sponsor budgets and budget forms or create acceptable budget formats, including cost-sharing budgets and associated internal approval calculations.
Complete sponsor-required forms and review submissions for compliance.
Assist with post-submission sponsor requests, including Just In Time requests, revised budgets, scopes of work, and additional certifications.
Serve as a senior-level resource for faculty and research staff.
Support large-scale, strategic proposal opportunities requiring cross-unit collaboration.
Partner with sponsors to navigate nonstandard requirements and resolve complex issues.
Identify and implement process improvements for research advancement operations.
Guide and train Research Advancement Administrators on proposal development, compliance, and sponsor requirements.
Share knowledge and best practices across the Research Advancement team.
Provide guidance on workload prioritization and efficient proposal management strategies.
Build service-oriented relationships with faculty, staff, and collaborators; anticipate stakeholder needs and provide clear, proactive guidance.
Foster collaboration, problem-solving, and professionalism across the research community.