Research Advancement Administrator

Arizona State University•Tempe, AZ

1d•$55,000 - $65,000•Hybrid

About The Position

Responsible for the strategic management of complex research contracts and grants, overseeing the entire lifecycle from proposal development to post-award management, and providing expertise in navigating regulatory complexities and compliance. The School of Life Science is in search of a Research Advancement Administrator (RAA) to provide Post Award Research Administration Support. Under the supervision of the RAA Sr, Post-award, this position will provide support with Post Award Workday processing, account and payroll monitoring, account reconciliations, and account management of sponsored projects. The RAA will also participate in financial meetings and expense planning on sponsored accounts working side by side with the investigators of the project. This position will work closely with business operations team in SOLS. This is an in-person role with a hybrid arrangement that allows two remote days.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Strong knowledge of policies, procedures and requirements of institutional and all applicable regulations governing sponsored research projects.
Must have experience in Financial Management System(s), HR related system(s), Forecasting Tool, and Analytics Reporting.
Must have experience in using Advanced Excel functions including pivot table, OneNote, MS Word, MS Teams, Skype, Zoom, and Slack.
Skilled in establishing, nurturing, and maintaining effective professional working relationships.
Strong ability to understand unit needs, requirements and requests to identify priorities.
Ability to effectively communicate in person, writing and by phone, and to respond to highly complex situations involving numerous and sometimes competing university constituencies.
Ability to work independently and effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through.

Nice To Haves

CRA or other qualified research administration certification.

Responsibilities

Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
Provide financial guidance to investigators on sponsored project expenditures, projections, allowability, sponsor requirements, and compliance.
Review and interpret award documents, sponsor terms and conditions, funding restrictions, and reporting requirements.
Manage sponsored project accounts and approve expenditures in accordance with ASU policies, sponsor requirements, and applicable federal regulations, including Uniform Guidance.
Monitor, reconcile, and forecast project accounts, including salary commitments, projected expenses, subaward activity, burn-rate analysis, expense transfers, and effort reporting.
Provide administrative support for post-award actions, including at-risk requests, pre-award costs, re-budgets, no-cost extensions, renewals, and periodic reports.
Ensure ongoing compliance with university, sponsor, regulatory, and financial requirements; identify compliance concerns and assist with resolution.
Collaborate with ORSPA, Knowledge Enterprise Award Management, the Business Office, investigators, and departmental staff on award modifications, invoicing, closeouts, negotiations, reporting, and fund approvals.
Prepare standard and non-standard financial and accounting reports for research investigators.
Resolve fund management issues, correct errors, and support accurate invoicing to ensure timely revenue collection.
Maintain project records and files, determine appropriate handling of financial transactions, and approve transactions within designated authority limits.
Serve as a resource and provide process guidance or training to investigators, business staff, and post-award Research Advancement staff.
Performs other duties as assigned.