Research Administrator III/IV - Solid Tumor

Fred Hutchinson Cancer Center•Seattle, WA

3d•Hybrid

About The Position

Fred Hutchinson Cancer Center is seeking a Research Administrator III/IV to support faculty and personnel in the Clinical Research Division. This role provides essential support in grants and translational research, financial management, and general day-to-day operations. The financial portfolio includes various funding sources such as NIH, foundations, professional societies, internal pilots, subawards, and institutional support, involving regulated activities. The position operates under the direction of the Program Operations Director, with a significant degree of independence in daily responsibilities. The RA will partner with program faculty and interface with other departments as needed. This role is expected to be hybrid, requiring at least three days per week on the South Lake Union campus. A cover letter detailing interest and relevant experience is required for consideration.

Requirements

Bachelor's Degree or 3 years relevant experience (for RA III).
Bachelor's Degree or 4 years relevant experience (for RA IV).
Minimum of one year experience managing federal and/or non-federal sponsored research (for RA III).
Minimum of three years experience managing federal and/or non-federal sponsored research (for RA IV).
Advanced proficiency with Microsoft Office/Adobe.
Working knowledge of Excel formulas and functions such as creating formulas and working with Pivot Tables.
Ability to edit SharePoint sites or basic web pages.
Knowledge/prior experience with Enterprise Software Systems.
Ability to source data from systems and generate customized reports.
Efficiently planning, organizing, and prioritizing your work as well as that of others.
Ability to tailor communications to specific audiences.
Ability to navigate complex internal systems and departments.
Basic budgetary knowledge (ability to reconcile, manage, report budget information, etc.).
Basic knowledge of accounting terminology.
Knowledge of relevant regulatory guidelines such as IRB, IACUC, MUA.
Prior experience or exposure to grant writing/applications.
Experience creating and executing strategic plans (for RA IV).
The ability to delegate tasks to appropriate resources (for RA IV).
Multi-project grant experience with a wide variety of funding sources (for RA IV).
The ability to analyze and interpret regulations, determine impact, and manage change (for RA IV).

Nice To Haves

Four years of relevant experience (for RA III).
Prior supervisory or project management experience (for RA III).
Certified Research Administrator (for RA III).
Prior administrative experience in a research or academic setting (for RA III).
Proficient in fiscal and budgetary management (for RA III).
Able to understand, interpret and provide guidance relating to notice of awards and terms/conditions for sponsored research (for RA III).
Strong organizational and problem-solving skills and the ability to manage competing priorities (for RA III).
Excellent verbal and written communication skills and the ability to communicate effectively with personnel from a variety of levels (for RA III).
Ability to exercise sound judgement and make appropriate decisions (for RA III).
Proactive, can anticipate needs, and set and meet deadlines (for RA III).
Capable of working autonomously to complete assigned tasks with minimal supervision/direction (for RA III).
Five years of relevant experience, three years as a research administrator, preferably with principal investigators/academics (for RA IV).
Prior supervisory or project management experience (for RA IV).

Responsibilities

Complete or delegate key administrative tasks such as editing CV and NIH Biosketch (including tracking faculty funding sources, publications), assisting with preparation of Academic Review & Promotion portfolio materials.
Perform Human Resources activities, such as on/off boarding, staff recruitment plans, and coordination of annual performance evaluations.
Assist with requesting and setting up functional access (i.e. affiliation status), CDAs or MTAs for external collaborators.
Manage monthly time and effort reporting for the group of faculty supported.
Manage and track conflict of interest prior approvals, annual reporting, and conflict management plans.
For non-clinical trials (e.g. external collaborations or advisory activities), assist with tracking of CDAs, MTAs and DTAs through UW or FH compliance.
Assist with manuscript preparation for submission.
Coach and develop lower-level staff.
Participate in IACUC, and MUA/DUA applications and renewals, as appropriate.
Work closely with assigned faculty to provide overall Research Administration support, based upon the faculty’s area of research interest and goals.
Lead and provide strategic guidance on applicable grant and award submissions by conducting tasks such as: Creation and communication of timelines to appropriate stakeholders, Completion of all technical/non-scientific steps and assigned technical or scientific portions of submissions, Work with faculty to develop strategies for responses/requests, Review budgets, identify discrepancies and provide recommendations to the PI on scenarios to resolve issues with appropriate stakeholders, Prepare annual progress reports, oversee activation, management, and oversight.
Monitor assigned project budgets within the Division, ensuring that all financial allocations and expenditures are in accordance with project guidelines & regulations as well as institutional policies.
Manage non-sponsored budgets, such as discretionary accounts and gift funds.
Prepare monthly budget summaries and reports for PIs that include, as applicable, faculty member’s discretionary and gift accounts, startup funds, donor funds, and Division-managed research funds.
Report and project faculty salary support from applicable sponsored research projects that are managed within the Division and external to the Division, ensuring alignment with budgeted salary and effort.
Build and oversee budget and projections for finances of the faculty in assigned portfolio.
Build and oversee annual time and effort planning and reconciliation for faculty and where appropriate, Division research and support staff in assigned portfolio.
Serve as purchasing liaison placing and approving orders for supplies and equipment.
Create and maintain standing orders for a variety of vendors.
Perform ProCard reconciliation, approval and expense reimbursements.
Submit work orders for equipment repairs; procure and schedule outside maintenance when needed.
Participate in team activities, provide coverage for team members when they are out of office, and general collaboration in support of the Fred Hutch mission.