Research Administrator

Rice University•Houston, TX

9d•Hybrid

About The Position

The Department of Physics and Astronomy at Rice University is seeking a Research Administrator I. This role provides comprehensive analytical, administrative, and financial post-award research support across the department. Serving as a vital liaison, the Research Administrator I connects Principal Investigators (PIs), central university administration, and external funding agencies to ensure seamless research operations.

Requirements

Bachelor's degree
One or more (1+) year of related administrative experience
Working knowledge of word processing, spreadsheets (Excel), email, and database software.
Solid working knowledge of research administration guidelines, compliance regulations, and institutional policies.
Exceptional attention to detail, strong organizational abilities, and the capacity to prioritize strict deadlines.

Nice To Haves

Proven track record in post-award management, particularly for complex, multi-investigator, and center-level grants.
Advanced financial and compliance expertise.
Excel in budgeting, reconciliation, projections, and reporting.
Sound judgment in stewarding research funds.
Collaborates effectively with faculty, central offices, and sponsors, serving as a trusted advisor and key liaison.
Proactive, meticulous partner committed to strengthening the research infrastructure in the Physics and Astronomy department while supporting the department’s strategic and operational goals.

Responsibilities

Manages comprehensive post ‐ award administration for an assigned portfolio of grants and contracts.
Utilizes financial forecasting tools to monitor PI solvency, identify budget surpluses or deficits, calculate burn rates, and assist faculty with budget planning.
Gathers data and analyzes information to assist in recommendations and optimization of appropriate use of funding sources.
Reviews, tracks, and approves expenditures, including high-value/high-risk costs and cost-sharing commitments, to ensure compliance with university policies, federal regulations, and sponsor guidelines.
Coordinates subcontract setups; ensures statements of work, budgets, and justifications are reviewed and approved by the PI.
Coordinates account setup, monitors active budgets, provides data for progress reports, and manages full account close-out activities.
Manages and tracks the effort commitments of key project personnel.
Serves as the primary department liaison with the Office of Sponsored Research (OSR), Research Cost Accounting (RCA), internal audit, subcontractors, and funding agencies; responds directly to accounting audit inquiries.
Performs all other duties as assigned